Executive Assistant

Equinix; Greater London; On-site; GBP 42,000 - 60,000; Full time

Job summary

Equinix is seeking a highly organized Executive Assistant to support two Vice Presidents within the EMEA commercial organisation. You will manage complex calendars, travel, and events across multiple time zones, acting as a trusted liaison to internal and external partners.

The role requires proactive problem-solving, discretion, and exceptional communication skills in a fast-paced, global environment. Bachelor’s degree preferred.

Qualifications

• Experience supporting senior executives in a global corporate environment.
• Strong calendar management and travel coordination skills.
• Proficiency with Microsoft Office, Outlook, Visio, and SharePoint preferred.

Responsibilities

• Provide administrative support to two Vice Presidents based in EMEA.
• Coordinate complex calendars and travel across multiple time zones; arrange meetings and logistical details.
• Act as primary liaison between executives and internal/external colleagues; build cross-functional relationships.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional

Stakeholder comms

Expense reports

Vendor management

Timely reporting

Education

Bachelor’s degree preferred

Tools

MS Office

Outlook

Visio/SharePoint

Job description

Who are we?

Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

Who are we?

Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact.You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.

We are seeking a highly organised and proactive Executive Assistant to support two Vice Presidents within our EMEA commercial organisation. As a trusted partner, you will enable senior leaders to focus on strategic priorities by ensuring the seamless coordination of schedules, stakeholders, business operations, and team activities.

The ideal candidate will be intuitive and proactive, anticipating needs and thinking several steps ahead. You'll bring a solution-oriented mindset, thrive in a fast-paced environment, and demonstrate exceptional organisational and communication skills, alongside a strong customer service ethos and the ability to manage competing priorities seamlessly.

Working closely with leadership and partners across Sales, Go-to-Market Operations, Enablement, Marketing, HR, and other commercial functions, you'll be responsible for managing complex calendars, coordinating key activities and events, and supporting a range of operational and administrative processes. Success in this role requires strong judgement, attention to detail, professionalism, and the ability to handle sensitive matters appropriately.

Responsibilities

• Provide administrative support to busy VPs based in EMEA
• Managecomplex and demandingcalendar and travel schedules and routinely plan,coordinateand schedule meetings, across multiple time zones, including meetinglogisticsand the resolution of schedule conflictsin a timely mannerwith cross functional support staff
• Act as the point of contact between the supported executives and internal or external colleagues
• Build andleveragecollaborative relationships with other Executive Assistants across the company
• Prepareand ensuretimelycompletion ofexpense reports
• Manage purchase orders andfacilitateapproval ofinvoices for payment
• Organize and execute meetings, assist with meeting materials (such as presentations and reports), take and distribute notes, and manage action itemsas needed
• Plan and organizespecial eventscoordinating alllogisticsfrom venue, catering, AV/video conferencing support
• Support department-wide events and initiatives
• Manage EMEA level communications distribution lists,emailand other correspondence
• Serve as aliaisonbetween senior leadership, their direct reports and front-line team
• Other ad hoc duties as assigned

Qualifications

• Solid work experience performing taskssimilar tothoselistedabove in a global corporate environment
• Experiencesupporting senior executives
• Proficiencyin Microsoft applications including Word, Excel,PowerPointand Outlook (Microsoft Visio, Teams, SharePoint, preferred)
• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
• Confident organizational skills with strong multi-tasking and execution ability,withattention to detailand dedication to quality and accuracy
• Demonstrate analytical, problem-solving, and communication skills
• Dedication to the highest degree of discretion and respect for confidentiality
• Ability to build andmaintainpositive and productive inter-departmental working relationships
• Strong senseof customer focus, adaptability and dedication to customer service excellence
• Ability to work in a high-energy and fast-paced environment
• Highly resourceful and proactive
• Excellent time management skills with a proven ability to meet deadlines.
• Experience working in a culturally diverse and global company preferred
• Bachelor’s degree preferred

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Aff… All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

We use artificial intelligence in our hiring process. Learn more here.

This posting is for a backfill position, meaning it is to fill an existing vacancy within our organization.