Administrative Assistant (Real Estate) - Manchester

DAC Beachcroft; Manchester; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading company in the law practice sector offers an exciting opportunity for an Administrative Assistant in their Manchester office. The role focuses on providing administrative and client relationship management support. Candidates should be organized, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment within the Real Estate cluster.

Qualifications

• Relevant office-based administration experience.
• Intermediate knowledge of Microsoft Office.
• An effective communicator with the ability to provide exceptional service.

Responsibilities

• Manage filing systems for documents ensuring accuracy and accessibility.
• Support lawyers in organizing events and client meetings.
• Assist with billing and financial administration tasks.

Skills

Administrative Management

Communication

Organization

Attention to Detail

Customer Service

Tools

Microsoft Office

Document Management Systems

Job description

Join to apply for the Administrative Assistant (Real Estate) - Manchester role at DAC Beachcroft

Join to apply for the Administrative Assistant (Real Estate) - Manchester role at DAC Beachcroft

Location: Manchester

Department: Real Estate - Professional Support Hub

Location: Manchester

Description

DACBeachcroft has an exciting opportunity for an Administrative Assistant to join our Real Estate cluster on a full-time, permanent basis in our centrally located Manchester office.

The role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA). The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.

Key Responsibilities

Client Relationship Management

• Taking instruction to undertake admin tasks relating to client relationship management
• Responsible for ensuring current knowledge of client specific protocols and processes, and building these into current practices
• Assisting the lawyers, HL/PA/LSA as directed in the organisation of internal and external events, seminars and conferences, responsible for arranging registers of delegates; booking travel; printing/sending materials

Administrative

• File management – updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
• File opening and closing – matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times
• Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other adhoc requests
• Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate
• Sending large electronic documents via ShareFile
• Submitting documents for signature by clients via DocuSign
• Dealing with incoming post - scanning, saving to the file and circulating to the relevant fee earners
• Updating of Workflow Tracking Schedules
• Collating and indexing legal documentation, deeds scheduling and deeds management.
• Typing of standard letters i.e. payment of invoices, acceptance of events
• Uploading documents to PDF docs and editing documents using the same

Communication

• Liaising with fellow team members on workloads and ensure deadlines are consistently met
• Answering internal calls for other members of the team
• Liaising with and taking direction from your HL, PA LSA and lawyers

Financial

• Assisting with billing as required
• Dealing with matter related finance administration to include BACs, TTs etc.
• Assisting with expenses as required

Processing

• Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with HL where challenges arise
• Responsible for creating and uploading information to client data rooms, in line with instructions from lawyer, HL PA or LSA
• Production of court bundles, both paper and electronic copies, ensuring the master bundle is correctly prepared in line with lawyer instructions and court rules and instructions provided to Office Services to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed
• Checking client and internal data for accuracy
• Ensuring compliance with firm wide/department policies and procedures
• Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firm’s document management systems
• Online applications e.g. Companies House, Land Registry, Searchflow, forms
• Undertaking searches and completion of requisite forms and submissions

Customer Service

• Attending team meetings
• Liaising with lawyers and HL to take instruction and liaise on work requirements
• Consistently and appropriately update service users on progress where appropriate
• Regularly offer assistance wherever possible
  
  

Skills, Knowledge and Expertise

• Relevant office-based administration experience
• An aptitude for administration management and processes, with experience of working with document management/case management systems
• Intermediate knowledge of Microsoft Office
• An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
• Good organisational skills and ability to manage own time effectively within a fast-paced environment
• Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
• Positive can-do attitude with the ability to adapt to change
• Excellent attention to detail
• Customer/client service focused
• Proactive, professional and flexible approach to work
• Keen to develop over a period of time with a willingness and ability to learn
• Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
  
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

Referrals increase your chances of interviewing at DAC Beachcroft by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Manchester, England, United Kingdom 3 days ago

Manchester, England, United Kingdom 1 week ago

Manchester, England, United Kingdom 3 days ago

Manchester, England, United Kingdom 1 week ago

Manchester, England, United Kingdom 2 days ago

Manchester, England, United Kingdom 3 weeks ago

Team Administrator - Bowel Cancer Screening Programme

Manchester, England, United Kingdom 1 week ago

Manchester, England, United Kingdom 1 day ago

Part Time Administrative Assistant - Manchester

Failsworth, England, United Kingdom 1 week ago

Manchester, England, United Kingdom 3 months ago

Personal Assistant to Director of Finance

Manchester, England, United Kingdom 4 days ago

Manchester Area, United Kingdom 3 weeks ago

Manchester, England, United Kingdom 4 days ago

Trafford Park, England, United Kingdom 21 hours ago

Manchester, England, United Kingdom 1 week ago

Manchester, England, United Kingdom 1 day ago

Part Time Administrative Assistant - Manchester

Oldham, England, United Kingdom 6 days ago

Manchester Area, United Kingdom 1 day ago

Manchester, England, United Kingdom 4 hours ago

Centralised Booking Team/Assistant Pathway Navigator

Manchester, England, United Kingdom 1 week ago

Manchester Area, United Kingdom 1 day ago

Manchester, England, United Kingdom 3 weeks ago

Greater Manchester, England, United Kingdom 2 weeks ago

Bolton, England, United Kingdom 2 days ago

Manchester, England, United Kingdom 2 days ago

Manchester Area, United Kingdom 2 days ago

Manchester, England, United Kingdom 1 week ago

Manchester, England, United Kingdom 2 weeks ago

Rochdale, England, United Kingdom 4 weeks ago

SECRETARIAL AND ADMINISTRATION ASSISTANT MANAGER

Manchester, England, United Kingdom 2 days ago

Manchester, England, United Kingdom 1 week ago

Manchester, England, United Kingdom 1 day ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.