Administrative Assistant: Data, Invoicing & Payments

Arnold Clark; Motherwell; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

33 days leave

Flexible leave

Employee discounts

Private healthcare

Pension

Job summary

Arnold Clark Group, based in Motherwell, is recruiting an enthusiastic and organised Administration Assistant to join our Arnold Buys Your Car team. You will help coordinate day-to-day operations, manage paperwork, invoicing, and payments, and support the wider team with data entry and reporting.

You will need excellent communication, strong attention to detail, and the ability to work accurately in a busy environment. This is a temporary, full-time role lasting one year.

Qualifications

• Excellent communication and influencing skills.
• High level of accuracy and attention to detail.
• Polite and professional telephone manner.
• Knowledge of Microsoft Office, particularly Outlook and Excel.
• The ability to work efficiently, even under pressure.
• High levels of organisation.
• Ability to work both on your own initiative and as part of a dynamic team.

Responsibilities

• Data entry, purchasing vehicles and invoicing.
• Checking and authorising deals and paperwork.
• Authorising customer payments and settling finance agreements.
• Answering telephone and email enquiries.
• Running weekly and monthly reports.
• Communicating with both the field team and buyers to chase any outstanding documentation.
• Other administrative duties as necessary.

Skills

Communication

Attention to detail

Telephone manner

Organisation

Initiative

Teamwork

Work under pressure

Tools

Microsoft Office

Outlook

Excel

Job description

Arnold Clark Group, based in Motherwell, is recruiting an enthusiastic and organised Administration Assistant to join our Arnold Buys Your Car team. You will help coordinate day-to-day operations, manage paperwork, invoicing, and payments, and support the wider team with data entry and reporting.

You will need excellent communication, strong attention to detail, and the ability to work accurately in a busy environment. This is a temporary, full-time role lasting one year.