Administration Assistant

Arnold Clark; Motherwell; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

33 days leave

Flexible leave

Employee discounts

Private healthcare

Pension

Job summary

Arnold Clark Group, based in Motherwell, is recruiting an enthusiastic and organised Administration Assistant to join our Arnold Buys Your Car team. You will help coordinate day-to-day operations, manage paperwork, invoicing, and payments, and support the wider team with data entry and reporting.

You will need excellent communication, strong attention to detail, and the ability to work accurately in a busy environment. This is a temporary, full-time role lasting one year.

Qualifications

• Excellent communication and influencing skills.
• High level of accuracy and attention to detail.
• Polite and professional telephone manner.
• Knowledge of Microsoft Office, particularly Outlook and Excel.
• The ability to work efficiently, even under pressure.
• High levels of organisation.
• Ability to work both on your own initiative and as part of a dynamic team.

Responsibilities

• Data entry, purchasing vehicles and invoicing.
• Checking and authorising deals and paperwork.
• Authorising customer payments and settling finance agreements.
• Answering telephone and email enquiries.
• Running weekly and monthly reports.
• Communicating with both the field team and buyers to chase any outstanding documentation.
• Other administrative duties as necessary.

Skills

Communication

Attention to detail

Telephone manner

Organisation

Initiative

Teamwork

Work under pressure

Tools

Microsoft Office

Outlook

Excel

Job description

We’re recruiting for an enthusiastic and organisedAdministration Assistant to join our Arnold Buys Your Car teambased in Motherwell.

We offer:

• 33 days’ annual leave
• Flexible leave
• Generous employee discounts
• Private healthcare
• Workplace pension
• …and much more

Hours

Temporary for 1 Year

Full time: Monday –Friday 8.30am – 5pm

About the role

As an Admin Assistant, you’ll play a key role in the smooth day-to-day running of this popular Arnold Buys Your Carsite, helping to arrange the purchase of customer cars. You’ll have a wide range of responsibilities, including authorising confidential paperwork, authorising payments and checking invoicing report.

You’ll be a conscientious and trustworthy team player with fantastic attention to detail and great communication skills, who thrives on working in a fast-paced environment.

Day-to-day duties

• Data entry, purchasing vehicles and invoicing.
• Checking and authorising deals and paperwork.
• Authorising customer payments and settling finance agreements.
• Answering telephone and email enquiries.
• Running weekly and monthly reports.
• Communicating with both the field team and buyers to chaseany outstanding documentation.
• Other administrative duties as necessary.

Essential skills

• Excellent communication and influencing skills.
• High level of accuracy and attention to detail.
• Polite and professional telephone manner.
• Knowledge of Microsoft Office, particularly Outlook and Excel.
• The ability to work efficiently, even under pressure.
• High levels of organisation.
• Ability to work both on your own initiative and as part of a dynamic team.

Our Culture

Arnold Clark is committed to creating a diverse and inclusive workplace. We strive to create an environment where collaboration, unique perspectives and multiple approaches are celebrated. We care about our employees and our communities, we nurture talent and encourage ambition, and we are passionate about people who take pride in their work. Our employees are at the heart of everything we do – diverse in our make-up, united in our goals.

To find out more about Life at Arnold Clark, visit our website.

Employment within the Arnold Clark Group is offered subject to satisfactory reference and disclosure check.