Clerical Assistant - Lenzie Academy - EAD10037

East Dunbartonshire Council; Lenzie; On-site; GBP 19,000 - 23,000; Part time

Job summary

East Dunbartonshire Council seeks a clerical assistant based at Lenzie Academy to handle word processing and the upkeep of pupil and staff records. You will also manage reception duties, reprographics, mail distribution and assist with pupil welfare inquiries.

The role requires office experience, solid IT skills, and competency with Word/Excel. PVG/Disclosure checks apply, with check costs recoverable from the first salary. Pro-rated for term-time hours.

Qualifications

• Experience in an office environment is essential.
• Good IT skills are essential.
• Experience using Seemis Click & Go and advanced Word/Excel is desirable.

Responsibilities

• Provide word processing and maintenance of school records for pupils and staff.
• Handle telephone, reception and reprographics duties.
• Distribute school mail, respond to pupil enquiries and assist with pupil welfare needs.

Skills

Team player

Reception duties

IT literacy

Tools

Seemis Click & Go

Word

Excel

Job description

Please note salary will be pro-rated for term-time hours.

This position is temporary.

Based at Lenzie Academy, you will provide clerical support within the school. Duties will include word processing, tasks associated with the maintenance of all school records in relation to pupils and staff; telephone, reception and reprographics duties; distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils.

You must have experience of working within an office environment and good IT skills are essential. Experience of using Seemis Click & Go and the ability to use Word and Excel to an advanced level are desirable. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

This post is subject to a PVG check.

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria.

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.
• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.
• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.
• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.
• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.
• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)
• We will advise you of meeting the criteria for interview normally within 3 weeks.
• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.