Administrative Assistant

Halmer Recruit; Weybridge; On-site; GBP 19,000 - 21,000; Full time

Benefits offered by this job

Employee discount

Free parking

Company pension

Job summary

Halmer Recruit is recruiting an organised Administrative Assistant for a luxury artificial floristry business in Weybridge, Surrey. This is a fixed-term maternity cover role, immediate start, paying £14.00-£15.00 per hour, with options for full-time or part-time hours within normal operating days.

The role involves processing invoices, updating inventory, product records and Shopify administration, with opportunities for a permanent position after the contract based on business needs.

Qualifications

• Previous administration, office support or data-entry experience.
• Excellent attention to detail and accurate data-entry.
• Good IT skills and confidence with spreadsheets and business systems.
• Strong organisational skills and the ability to manage routine administrative tasks.
• Clear written and verbal communication.
• Reliable and practical approach to work.
• Ability to commute reliably to Weybridge.
• Availability to start as soon as possible.

Responsibilities

• Enter and process purchase invoices accurately in the relevant system.
• Input and update inventory, stock and product information.
• Maintain product records, including pricing, SKUs and website listings as directed.
• Assist with Shopify website administration and product updates where required.
• Maintain organised electronic and paper records and general administrative documentation.
• Support purchasing administration, including recording orders and checking supplier information.
• Respond to routine supplier enquiries and pass queries to the appropriate colleague.
• Assist with delivery paperwork, courier bookings and associated records.
• Provide general office administration and support to showroom, production and warehouse colleagues.
• Check data for accuracy and follow up on missing information or discrepancies.

Skills

Attention to detail

Data entry

IT skills

Organisational skills

Communication skills

Reliability

Commute to Weybridge

Tools

Shopify

Job description

The Opportunity

We are recruiting for an organised and detail-focused Administrative Assistant to join an established luxury artificial floristry business based in Weybridge, Surrey.

This is an immediate-start, fixed-term maternity cover position until June 2027, paying £14.00-£15.00 per hour, depending on experience. Both full-time and part-time applicants will be considered, with working days and hours arranged within the business's normal operating schedule.

This varied, hands-on administration role would suit someone with experience in office administration, data entry, purchasing administration or general business support who enjoys working with information, maintaining accurate records and supporting the day-to-day activities of a busy business.

You will provide practical administrative support to the team, maintaining accurate records, processing purchase invoices, entering stock and inventory information, and assisting with product and supplier administration.

The business uses Shopify for its website, so experience with Shopify or other e-commerce platforms would be advantageous but is not essential. This is an administrative position and does not include HR management or operational management responsibilities.

There may be an opportunity for the right candidate to move into a permanent role within the business or department after the maternity cover period, subject to suitability and business requirements. This is not guaranteed.

Key Responsibilities

• Enter and process purchase invoices accurately in the relevant system.
• Input and update inventory, stock and product information.
• Maintain product records, including pricing, SKUs and website listings as directed.
• Assist with Shopify website administration and product updates where required.
• Maintain organised electronic and paper records and general administrative documentation.
• Support purchasing administration, including recording orders and checking supplier information.
• Respond to routine supplier enquiries and pass queries to the appropriate colleague.
• Assist with delivery paperwork, courier bookings and associated records.
• Provide general office administration and support to showroom, production and warehouse colleagues.
• Check data for accuracy and follow up on missing information or discrepancies.

Requirements

We are looking for someone with:

• Previous administration, office support or data-entry experience.
• Excellent attention to detail and accurate data-entry skills.
• Good IT skills and confidence working with spreadsheets and business systems.
• Strong organisational skills and the ability to manage routine administrative tasks.
• Clear written and verbal communication skills.
• A reliable, helpful and practical approach to work.
• The ability to commute reliably to Weybridge, Surrey.
• Availability to start as soon as possible.

Desirable Experience

The following would be advantageous but are not essential:

• Shopify or other e-commerce platforms.
• Processing purchase invoices or using accounting and purchasing systems.
• Stock or inventory data entry and product record maintenance.
• Experience in retail, wholesale, floristry or another product-based business.

Skills & Qualities

• Accurate, methodical and organised.
• Friendly, professional and approachable.
• Comfortable with repetitive administrative tasks and data entry.
• Able to prioritise work and meet deadlines.
• A team player who can also work independently.
• Willing to learn new systems and processes.

Working Hours & Contract

• Location: Weybridge, Surrey (KT13).
• Pay: £14.00-£15.00 per hour, depending on experience.
• Start: As soon as possible.
• Contract: Fixed-term maternity cover until June 2027.
• Hours: Full-time or part-time considered, within the company's normal operating days and hours.
• Workplace: Based at the Weybridge showroom.

What's On Offer

• £14.00-£15.00 per hour, depending on experience.
• Immediate start with full-time or part-time hours considered.
• Fixed-term maternity cover until June 2027.
• Potential permanent opportunity after the contract, subject to business needs (not guaranteed).
• Employee discount.
• Free parking.
• Company pension.
• A varied administrative role within a friendly, creative business.