Administrative Assistant

TN United Kingdom; Silchester; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to support its global service team. This role involves coordinating meetings, managing executive schedules, and handling sensitive information with discretion. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational and communication skills. Join a company renowned for its commitment to precision engineering and unparalleled service, where your contributions will play a vital role in supporting leadership and enhancing operational efficiency.

Qualifications

• 7-10 years of relevant experience or 5 years as an executive assistant.
• Strong communication and organizational skills required.

Responsibilities

• Coordinate Quarterly GS Staff Meetings and assist with travel arrangements.
• Manage calendars, appointments, and process invoices and expenses.

Skills

Professional communication skills

Organizational skills

Discretion and confidentiality

Proficiency with Microsoft Office

Ability to handle multiple priorities

Education

High school education

Associate's degree

Tools

Microsoft Office

Online calendars

Job description

Social network you want to login/join with:

Position Overview

This position provides administrative support to the Elliott Global Service staff, including the Vice President of Global Service, three Regional Directors, the Service Parts Director, and the Global Sales Director.

Background and Experience

• A minimum high school education plus 7-10 years of relevant experience, or an associate's degree plus 5 years of executive assistant experience, is required.
• Strong professional communication skills (verbal and written) are required.
• Global and cross-cultural experience is strongly preferred.
• Proficiency with online calendars and Microsoft Office products is required.
• Previous experience exercising discretion and confidentiality with sensitive company information is required.
• Must be organized and adept at handling multiple changing priorities in a high-stress atmosphere.

Specific Job Responsibilities/Competencies

• Coordinate Quarterly GS Staff Meetings (Domestic and International).
• Assist team members with travel arrangements and lodging.
• Organize meeting breakfast, lunch, and dinners.
• Prepare invitation letters for out-of-country visitors and business introduction letters for Elliott Group employees requesting a visa.
• Organize company-wide meetings and events as requested.
• Review monthly invoice statements of all charges and fees associated with travel.
• Assist in the preparation of materials and arrangements for Board of Directors (BoD) meetings with other EEE entities.

Support GS Staff

• Complete a variety of administrative tasks for the Vice President, Regional Directors, Service Parts Director, and Sales Director, including managing incoming calls and correspondence.
• Renew executive memberships and subscriptions annually.
• Manage active calendars of appointments and travel schedules.
• Coordinate and schedule meetings on behalf of the Vice President, GS staff, and other executives.
• Process invoices and expenses, including the preparation of purchase requisitions, purchase orders, accounts payable vouchers, and expense management.
• Serve as a representative for the company to outside business agencies.
• Act on behalf of the Vice President in the community, including charities, community outreach programs, and local schools.

Location and Employment Details

Base Location: Silchester, Reading, RG7 2PQ

Job Type: Full-time, Permanent

About Ebara Elliott Energy

The world turns to Ebara Elliott Energy for the design, manufacture, and service of critical rotating equipment. Our global service network installs, overhauls, repairs, upgrades, and rerates machines from any manufacturer, providing precision engineering, reliability, and unparalleled service worldwide.

To learn more about our Job Applicant Privacy Notice, please click here.