Administrative Assistant

Mapledown School; London Borough of Barnet; On-site; GBP 21,000 - 30,000; Full time

Job summary

Mapledown School is seeking an admin assistant to join our friendly, organised office team. You will provide reception cover and undertake a range of clerical duties, ensuring a welcoming experience for pupils, parents, visitors and staff.

The successful candidate will have strong ICT skills with Word, Excel and databases, be able to prioritise workload in a busy school environment, and work effectively as part of a team with a proactive can-do approach.

Qualifications

• Experience of general clerical, administrative or financial work.
• Experience in a school office.
• Strong literacy and numeracy skills.
• Proficient ICT skills with Word, Excel, databases.
• Excellent organisational and prioritisation abilities.

Responsibilities

• Providing reception cover and handling enquiries.
• Carrying out general clerical and administrative tasks and routine correspondence.
• Maintaining computerised records and management information systems.
• Producing lists and pupil data as required.
• Supporting minutes, reports and circulars.
• Assisting EHCP review meetings administration (Eduacation Health Care Plan).
• Assisting with pupil welfare duties and liaising with parents and staff.
• Providing general advice and guidance to staff, pupils and others.

Skills

Clerical experience

School office experience

Literacy skills

Numeracy skills

Communication skills

Team player

Flexible attitude

Proactive attitude

Commitment to learning

Organisational skills

Attention to detail

Tools

Word

Excel

Databases

Spreadsheets

Job description

We are looking to appoint a friendly, enthusiastic and highly organised Admin Assistant to join our supportive office team at Mapledown School.

This is a varied role and an excellent opportunity for someone who enjoys working with people and takes pride in providing a professional and welcoming service. You will undertake a range of clerical and administrative duties and will also work as cover on our front reception, providing a warm and helpful first point of contact for pupils, parents, visitors and staff.

The successful candidate will be positive, self-motivated and flexible, with strong organisational, administrative, IT and communication skills. You will need to be able to prioritise your workload, work effectively as part of a team and maintain accuracy while working within a busy school environment.

What you will be doing

• Providing reception cover and dealing with telephone and face-to-face enquiries.
• Providing general clerical and administrative and dealing with routine correspondence.
• Maintaining computerised records and management information systems.
• Producing lists, information and pupil data as required.
• Undertaking word processing and other IT-based tasks, including supporting the preparation of minutes, reports and circulars.
• Supporting administrative arrangements for Eduacation Health Care Plan (EHCP) review meetings.
• Assisting with pupil welfare duties and liaising appropriately with parents and staff.
• Providing general advice and guidance to staff, pupils and others.

What we are looking for

We are looking for someone who has:

• Experience of general clerical, administrative or financial work.
• Relevant experience working in a school office.
• Good literacy and numeracy skills.
• Effective ICT skills and confidence using packages such as Word, Excel, databases and spreadsheets.
• Good keyboard skills and the ability to use relevant office equipment and resources.
• Excellent organisational, planning and prioritisation skills.
• A methodical approach with good attention to detail.
• The ability to communicate effectively and relate well to children and adults.
• A friendly, professional and respectful approach.
• The ability to work constructively as part of a team.
• A positive, flexible and proactive “can-do” attitude.
• A commitment to ongoing learning and development.