Administrative Assistant

TN United Kingdom; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An innovative firm is seeking an Administrative Assistant to support its CEO and management team. This role involves ensuring smooth operations, coordinating projects, and providing essential administrative support. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently. By joining this dynamic and collaborative team, you will contribute to a mission-driven company that values kindness, trust, and professionalism. If you are proactive and passionate about making a positive impact, this opportunity is perfect for you.

Qualifications

• Exceptional accuracy and attention to detail in all tasks.
• Strong communication skills to interact confidently with stakeholders.

Responsibilities

• Provide administrative support to the CEO and management team.
• Coordinate meetings, prepare agendas, and take minutes as required.
• Facilitate communication between teams and support project coordination.

Skills

Attention to detail

Strong communication skills

Time management

Proactivity

Problem-solving

Collaboration

Flexibility

Fluency in English

Education

Right to work in the UK

Tools

Office software

Job description

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Our mission is to transform the way people end relationships in a kinder and better way, and to help couples avoid the emotional and financial turmoil of traditional solicitor approaches. As pioneers of working with couples, we’ve shaped the landscape of no-fault divorce and helped thousands untie the knot, amicably.

We are growing; our innovative tech-enabled and digital approach to divorce, separation, and co-parenting means we do, and continue to help thousands of couples to separate in a better, more positive way, freeing people to focus on the emotional challenges and reducing the cost to themselves and society.

amicable promotes a collaborative culture and is rapidly growing to meet demand and legislation change.

Our values bring our purpose to life and make what we do and how we do it unique: we are Kind to everyone we encounter, we embrace Trust & Professionalism, with a quest for Customer Focus that drives us to be more Pioneering.

We are proud to be part of the Octopus Group.

About the Role

As an Administrative Assistant, you will support the CEO and the management team, ensuring smooth operations, coordinate projects, and add value through effective delivery. You will be able to work in a hybrid pattern with a minimum of two days at the 33 Holborn office per week.

Key Responsibilities

As an Administrative Assistant, you will:

• Provide administrative support to the CEO and management team, ensuring efficient operation of the office.
• Assist with various administrative tasks as needed to support the team.
• Support the CEO and the management team in preparation for meetings and events, including preparing documents, reports, and presentations as well as communication on behalf of the CEO.
• Coordinate meetings, prepare agendas, take minutes if required, and follow up on key action points. This also includes ad-hoc meetings as necessary.
• Create spreadsheets, reports, presentations, correspondence, and memos as requested by the CEO.
• Maintain confidentiality and handle sensitive information with discretion.
• Facilitate setting up meetings with key internal and external stakeholders.
• Depending on the skill set, coordinate projects including scheduling meetings, tracking progress, and ensuring timely follow-ups. Work with the business and technical analysts to move requirements forward.
• Liaise between teams to ensure clear communication of project goals, scope, and timelines.
• Support user acceptance testing (UAT) by coordinating testing activities, gathering feedback, and identifying areas for improvement.

About You

You will have the following skills, knowledge and demonstrate the following behaviours:

• Exceptional level of accuracy and attention to detail as well as consistency in completing tasks.
• Strong communication skills and confidence to interact with various stakeholders. You are able to share information (emails, reports, presentations, etc.) clearly and confidently, both verbally and in writing.
• Ability to organise, prioritise, complete tasks and coordinate projects on time.
• Ability to manage your time efficiently and adhere to deadlines. You will ask for priorities if there are multiple deadlines.
• Ability to bring solutions to problems and implement them, learn quickly to be able to add value to our projects.
• Ability to keep track of tasks and project stages and schedules.
• Ability to use software and IT technology the Company uses and to build up your knowledge in our products.
• Proactivity - ability to anticipate the needs of the CEO (and other key stakeholders) as well as ability to identify potential issues, take initiative, proactively gather information and prepare materials, act without being prompted or offer assistance.
• Flexibility - our team members work efficiently and support each other.
• Ability to work collaboratively with others and understand the business and its needs.
• Alignment with amicable’s mission and ability to demonstrate our values in all interactions, internally and externally.
• Self-reliance and ability to work independently to find solutions to problems.
• Fluency in English.
• Right to work in the UK.

We respect and value people’s differences and believe that our teams are at their best when their members feel safe to bring their whole self to work. We are committed to creating an inclusive experience as well as equal opportunities for growth and development for all.