Administrative Assistant

Weightmans; Liverpool; On-site; GBP 18,000 - 25,000; Full time

Job summary

A leading law firm in Liverpool is looking for an Administration Assistant to support case handlers with file management and administrative tasks. The ideal candidate will possess excellent organizational skills, an ability to work under deadlines, and a flexible approach to varied duties. Responsibilities include data inputting, handling correspondence, and assisting with document preparation. Previous administrative experience is preferred. This position plays a crucial role in ensuring efficient team operations.

Qualifications

• Previous experience in an administrative role is ideal.
• Flexible approach to varied tasks.
• Willingness to comply with policies and procedures.

Responsibilities

• Input data onto electronic databases.
• Assist with file management and general case duties.
• Perform outbound calls under supervision.
• Set up IT equipment and maintain filing systems.
• Assist in preparing document bundles.

Skills

Excellent time management

Organization skills

Ability to multi-task

Ability to work under deadlines

Ability to work independently

Teamwork skills

Job description

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

As an Administration Assistant you will be report to your Support Team Manager/Team Manager and you will play an integral role in the efficient running of the team. You will assist the case handlers in the team by carrying out general case and file management duties, including tasks such as:

• Inputting data onto electronic databases
• Sending post out of the office
• Undertaking outbound telephone calls (under case handler supervision)
• Setting up IT equipment
• Filing of correspondence, documents and notes etc. on case files
• Maintaining the filing system of all case files
• Archiving files subject to the supervision of the appropriate case handler
• Assisting with printing, saving to case and copying of all documents and preparing correspondence
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Opening new files including performing necessary checks and set up etc.

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. As an Administration Assistant you will also ensure you comply with relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

• Excellent time management and organisation skills
• Ability to multi-task and prioritise
• Ability to work to strict deadlines and targets
• Ability to work as part of a team and on own initiative.

If you meet our criteria and think this is a job you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.