Administration Assistant

Weightmans; Greater London; Hybrid; GBP 23,000 - 29,000; Full time

Job summary

Weightmans is hiring an Administration Assistant to support the HR Rely immigration lead and case handlers. The role involves general case and file management, data entry, document handling, and administrative tasks to ensure efficient team operations.

Ideal candidates have strong IT skills, an interest in immigration work, and the ability to multitask, meet deadlines, and work within a team or independently.

Qualifications

• Excellent IT skills and proficiency with common office software.
• Immigration experience or a demonstrable desire to learn the practice area.
• Strong verbal and written communication skills.
• Excellent time management and organisational abilities.
• Ability to multi-task and prioritise effectively.
• Ability to work to strict deadlines and targets.
• Ability to work as part of a team and on own initiative.

Responsibilities

• Developing an understanding of immigration work.
• Inputting data onto electronic databases.
• Sending post out of the office.
• Undertaking outbound telephone calls (under case handler supervision).
• Taking meeting minutes
• Setting up IT equipment
• Filing of correspondence, documents and notes on case files
• Maintaining the filing system of all case files
• Archiving files subject to supervision of the appropriate case handler
• Assisting with printing, saving to case and copying of documents and preparing correspondence
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Printing out various documents
• Opening new files including checks and setup
• Support with the completion of basic immigration work

Skills

IT skills

Immigration exp

Communication

Time management

Multitasking

Deadlines

Teamwork

Job description

About your new role

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

DEPARTMENT/TEAM INFO HERE.

As an Administration Assistant you will be reporting to the HR Rely immigration lead and HR Rely operations lead. You will play an integral role in the efficient running of the team, assisting the case handlers in the team by carrying out general case and file management duties. Examples of tasks include:

• Developing an understanding of immigration work
• Inputting data onto electronic databases
• Sending post out of the office
• Undertaking outbound telephone calls (under case handler supervision)
• Taking meeting minutes
• Setting up IT equipment
• Filing of correspondence, documents and notes etc. on case files
• Maintaining the filing system of all case files
• Archiving files subject to the supervision of the appropriate case handler
• Assisting with printing, saving to case and copying of all documents and preparing correspondence
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Printing out various documents
• Opening new files including performing necessary checks and set up etc.
• Support with the completion of basic immigration work

#LI-Hybrid

About You

You will have previous experienceand a genuine and demonstrable interest in the above area of work.

• Excellent IT skills
• Immigration experience or at least a demonstrable desire to learn the practice area
• Excellent communication skills
• Excellent time management and organisation skills
• Ability to multi-task and prioritise
• Ability to work to strict deadlines and targets
• Ability to work as part of a team and on own initiative
• Experience of working in an immigration practice is ideal but not essential. We will support you to learn as you work

Why work for us

Come and join our award-winning organisation and be part of a team where people truly matter.

Weightmans is a Leading national law firm, with strong international capabilities.

Weightmans has been recognised as a leading employer for the 19th consecutive year at Britain’s Top Employers awards, and ranking top 10 in the list, the firm has also secured top positions in Chambers UK.

Why work for us? Take a look: Work for Weightmans: voted a top employer | Weightmans

This link contains information regarding Culture, Benefits, D&I, Recruitment Agency PSL/Non PSL and Eligibility to work in the UK information.

Work for a firm where people matter – work for Weightmans

We welcome applications from people of all backgrounds and identities and are committed to fostering an inclusive workplace where everyone feels respected, supported and able to reach their full potential. Our people-first culture is at the heart of everything we do, making Weightmans a place where you can develop your career and thrive

Curious about what is it like to work at our firm? Visit our Life at Weightmans page for insights into our employee initiatives, responsible business commitments and much more!