Administrative Assistant

Jobtailor; Leeds; On-site; GBP 21,000 - 32,000; Full time

Job summary

Jobtailor is seeking a capable Administrative Assistant to support lawyers and legal teams in Leeds. You will maintain electronic and physical files, manage case management workflows, and handle document preparation, bundling, and data room uploads.

The role emphasizes accuracy, organisational skills, and proactive communication to ensure deadlines are met and client needs are met with high-quality service delivery.

Qualifications

• Previous administrative experience in a professional or office-based environment.
• Experience using document or case management systems (legal sector experience beneficial but not essential).
• Strong working knowledge of Microsoft Office.
• Highly organised, with the ability to manage competing priorities in a fast-paced environment.
• Excellent attention to detail and accuracy.
• Confident communicator, able to build effective working relationships with colleagues and stakeholders.
• Proactive, reliable, and responsive, with a strong sense of accountability.
• Positive, adaptable approach and willingness to learn.
• A strong team player with a collaborative mindset and commitment to high-quality service delivery.

Responsibilities

• Maintain and organise electronic and paper files, ensuring accuracy, consistency, and compliance with firm standards.
• Open and close files on the case management system, ensuring all processes are completed correctly.
• Manage document handling including scanning, filing, and distribution of incoming correspondence.
• Support document preparation, including printing, copying, PDF editing, and bundling.
• Provide administrative support to lawyers and legal support teams in line with business needs.
• Assist with the organisation of client events, seminars, and meetings, including logistics, materials, and coordination.
• Act as a reliable point of contact within the team, maintaining effective communication and meeting deadlines.
• Update workflow tracking schedules and ensure accurate matter administration.
• Upload and manage documents within client data rooms.
• Prepare court bundles (electronic and hard copy), following instructions and relevant procedures.
• Provide support with billing processes where required.
• Assist with matter-related financial administration, including payments and expenses.
• Manage multiple priorities effectively, ensuring accuracy and timeliness across all tasks.
• Maintain up-to-date knowledge of client protocols and team processes.
• Ensure all work is completed in line with firm policies, procedures, and regulatory requirements.
• Work collaboratively across the wider business, contributing to a one-team culture.
• Operate with a strong awareness of risk, compliance, and data security.
• Deliver a professional, client-focused service at all times.

Skills

Document Management

Case Management Systems

Microsoft Office

Attention to Detail

Administrative Support

Communication Skills

Team Collaboration

Proactive Attitude

Adaptability

Tools

PDF Editing

Court Bundle Preparation

Financial Administration

File Management

Job description

• Maintain and organise electronic and paper files, ensuring accuracy, consistency, and compliance with firm standards


• Open and close files on the case management system, ensuring all processes are completed correctly


• Manage document handling including scanning, filing, and distribution of incoming correspondence


• Support document preparation, including printing, copying, PDF editing, and bundling


• Provide administrative support to lawyers and legal support teams in line with business needs


• Assist with the organisation of client events, seminars, and meetings, including logistics, materials, and coordination


• Act as a reliable point of contact within the team, maintaining effective communication and meeting deadlines


• Update workflow tracking schedules and ensure accurate matter administration


• Upload and manage documents within client data rooms


• Prepare court bundles (electronic and hard copy), following instructions and relevant procedures


• Provide support with billing processes where required


• Assist with matter-related financial administration, including payments and expenses


• Manage multiple priorities effectively, ensuring accuracy and timeliness across all tasks


• Maintain up-to-date knowledge of client protocols and team processes


• Ensure all work is completed in line with firm policies, procedures, and regulatory requirements


• Work collaboratively across the wider business, contributing to a one-team culture


• Operate with a strong awareness of risk, compliance, and data security


• Deliver a professional, client-focused service at all times

Requirements

• Previous administrative experience within a professional or office-based environment


• Experience using document or case management systems (legal sector experience beneficial but not essential)


• Strong working knowledge of Microsoft Office


• Highly organised, with the ability to manage competing priorities in a fast-paced environment


• Excellent attention to detail and accuracy


• Confident communicator, able to build effective working relationships with colleagues and stakeholders


• Proactive, reliable, and responsive, with a strong sense of accountability


• Positive, adaptable approach and willingness to learn


• A strong team player with a collaborative mindset and commitment to high-quality service delivery

Core Competencies

Demonstrates strong organizational skills and attention to detail in managing electronic and paper files, ensuring compliance with firm standards. Proficient in document handling, case management systems, and providing administrative support while maintaining effective communication and collaboration within teams.

Highest-signal resume keywords

• Document Management


• Case Management Systems


• Microsoft Office


• Attention to Detail


• Administrative Support

ATS Optimization Keywords

Hard Skills

• Document Handling


• File Management


• PDF Editing


• Court Bundle Preparation


• Financial Administration

Soft Skills

• Organizational Skills


• Communication Skills


• Team Collaboration


• Proactive Attitude


• Adaptability

Industry Keywords

• Compliance


• Data Security


• Client Protocols


• Professional Environment


• Service Delivery