Administrative Assistant

Criterion Capital; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

Criterion Capital is seeking a highly organised, proactive and experienced Administrative Assistant to provide high-quality administrative and coordination support across our development, asset management, construction and operations activities.

The successful candidate will be hands-on, detail-oriented and confident managing multiple priorities in a fast-paced environment. They will play an important role in ensuring the wider team operates efficiently and professionally.

Qualifications

• Experience in Administrative Assistant, Personal Assistant, Team Assistant, Office Coordinator or similar role.
• Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Excellent organisational and time-management skills.

Responsibilities

• Provide administrative and organisational support to senior management and wider project teams.
• Manage diaries, meetings, appointments and schedules, ensuring priorities are effectively coordinated.
• Arrange meetings, prepare agendas, circulate information and record and follow up on actions.
• Maintain accurate project, company and administrative records and filing systems.
• Prepare and format reports, presentations, correspondence, spreadsheets and other business documents.
• Coordinate communications with colleagues, consultants, contractors, suppliers and other external stakeholders.
• Maintain action trackers and follow up to ensure deadlines and commitments are met.
• Assist with project administration, including document registers, schedules, trackers and general project information.
• Support procurement and supplier administration, including quotations, purchase orders and invoices.
• Assist with travel, accommodation, events and other logistical requirements.
• Manage incoming correspondence and general enquiries, ensuring matters are appropriately followed through.
• Maintain confidentiality when handling sensitive commercial and business information.
• Identify opportunities to improve administrative processes and systems across the business.

Skills

Organisational skills

Time-management

Communication

Independent work

Discretion

Proactive

Team collaboration

Tools

Outlook

Word

Excel

PowerPoint

Job description

Criterion Capital is seeking a highly organised, proactive and experienced Administrative Assistant to provide high-quality administrative and coordination support across our development, asset management, construction and operations activities.

The successful candidate will be hands-on, detail-oriented and confident managing multiple priorities in a fast-paced environment. They will play an important role in ensuring the wider team operates efficiently and professionally.

Key Responsibilities

• Provide administrative and organisational support to senior management and wider project teams.
• Manage diaries, meetings, appointments and schedules, ensuring priorities are effectively coordinated.
• Arrange meetings, prepare agendas, circulate information and record and follow up on actions.
• Maintain accurate project, company and administrative records and filing systems.
• Prepare and format reports, presentations, correspondence, spreadsheets and other business documents.
• Coordinate communications with colleagues, consultants, contractors, suppliers and other external stakeholders.
• Maintain action trackers and follow up to ensure deadlines and commitments are met.
• Assist with project administration, including document registers, schedules, trackers and general project information.
• Support procurement and supplier administration, including quotations, purchase orders and invoices.
• Assist with travel, accommodation, events and other logistical requirements.
• Manage incoming correspondence and general enquiries, ensuring matters are appropriately followed through.
• Maintain confidentiality when handling sensitive commercial and business information.
• Identify opportunities to improve administrative processes and systems across the business.

About You

• Previous experience in an Administrative Assistant, Personal Assistant, Team Assistant, Office Coordinator or similar role.
• Excellent organisational and time-management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills and a professional manner.
• Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Strong attention to detail and a commitment to accuracy.
• Experience in property, construction, development, hospitality, professional services or a similar environment is advantageous.
• Ability to work independently, use initiative and follow through on tasks.
• Comfortable handling confidential and commercially sensitive information.
• Previous experience supporting senior executives or management teams would be advantageous.

The Person

We are looking for a proactive, reliable and highly organised individual who takes ownership and takes pride in supporting the wider team.

You will:

• Be proactive and able to identify what needs to be done without always being asked.
• Manage multiple priorities effectively while maintaining accuracy and attention to detail.
• Communicate confidently and professionally with internal and external stakeholders.
• Be collaborative, approachable and willing to support colleagues across the business.
• Be solutions-focused and comfortable working in a fast-paced, entrepreneurial environment.
• Demonstrate discretion, professionalism and a strong work ethic.
• Take pride in being dependable and becoming a trusted member of the team.