Administrative Assistant

Global Payment Holding Company; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

Global Payment Holding Company is seeking an Administrative Assistant to provide comprehensive administrative and operational support across a portfolio of senior leaders. You will drive efficiency, coordinate key activities, and ensure leaders can focus on delivering business impact.

You will manage calendars, coordinate domestic and international travel, handle expense reports, and support event planning and onboarding.

Qualifications

• Experience providing administrative support in a fast-paced, multi-leader environment.
• Strong organizational and time-management skills with the ability to balance multiple priorities effectively.
• Demonstrated ability to manage high-volume administrative and transactional work with accuracy and attention to detail.
• Strong verbal and written communication skills.
• Excellent stakeholder management and coordination capabilities.
• A proactive, service-oriented approach with a focus on delivering a high-quality support experience.
• Ability to work independently while managing competing demands and deadlines.
• Experience using business productivity tools, calendaring platforms, travel booking systems, and expense management tools.
• Sound judgment when handling confidential and sensitive information.

Responsibilities

• Provide administrative support across a portfolio of approximately fifteen senior leaders within a shared support model.
• Manage calendars and meeting coordination, including scheduling large and complex meetings across multiple stakeholders and time zones.
• Resolve scheduling conflicts and support urgent or last-minute calendar changes.
• Coordinate domestic and international business travel, including bookings, approvals, accommodation, and ground transportation in line with company policies.
• Act as a delegate within travel and expense systems where required.
• Submit and manage expense reports, ensuring compliance with established policies and timelines.
• Track receipts, approvals, and supporting documentation to ensure timely processing.
• Create and manage purchase orders and support invoice tracking through completion.
• Support event planning and logistics for team meetings, leadership offsites, town halls, and customer events.
• Coordinate information gathering, meeting materials, presentations, and administrative communications across supported teams.
• Support onboarding activities for new employees, including equipment requests, system access, and first-day coordination.
• Provide onsite administrative support, including visitor management, catering coordination, and meeting logistics as required.

Skills

Administrative support

Organizational skills

Time-management

Stakeholder management

Communication

Independent working

Attention to detail

Productivity tools

Confidentiality

Tools

Calendaring platforms

Travel booking systems

Expense management tools

Purchase order systems

Job description

Ready to take your career global?

About the team

Our inclusive and global teams win together every day. We're proud to have some of the best minds in the industry, creating an environment where you can learn, grow, and make a meaningful impact. The people, the energy, and the connections are unmatched.

As part of our broader business operations community, you'll play a critical role in helping leaders and teams stay organized, connected, and focused on delivering results. Through exceptional coordination, administration, and stakeholder support, you'll help create a seamless experience across the organization.

Come and be part of an ever-evolving company and discover opportunities that go beyond borders.

Make your mark at one of the biggest names in payments. We're looking for an Administrative Assistant to join our team and provide exceptional administrative and operational support across a group of senior leaders. In this role, you'll help drive efficiency, coordinate key activities, and ensure leaders can focus on delivering business impact.

What you'll own

• Provide administrative support across a portfolio of approximately fifteen senior leaders within a shared support model.
• Manage calendars and meeting coordination, including scheduling large and complex meetings across multiple stakeholders and time zones.
• Resolve scheduling conflicts and support urgent or last-minute calendar changes.
• Coordinate domestic and international business travel, including bookings, approvals, accommodation, and ground transportation in line with company policies.
• Act as a delegate within travel and expense systems where required.
• Submit and manage expense reports, ensuring compliance with established policies and timelines.
• Track receipts, approvals, and supporting documentation to ensure timely processing.
• Create and manage purchase orders and support invoice tracking through completion.
• Support event planning and logistics for team meetings, leadership offsites, town halls, and customer events.
• Coordinate information gathering, meeting materials, presentations, and administrative communications across supported teams.
• Support onboarding activities for new employees, including equipment requests, system access, and first-day coordination.
• Provide onsite administrative support, including visitor management, catering coordination, and meeting logistics as required.

What you'll bring

• Experience providing administrative support in a fast-paced, multi-leader environment.
• Strong organizational and time-management skills with the ability to balance multiple priorities effectively.
• Demonstrated ability to manage high-volume administrative and transactional work with accuracy and attention to detail.
• Strong verbal and written communication skills.
• Excellent stakeholder management and coordination capabilities.
• A proactive, service-oriented approach with a focus on delivering a high-quality support experience.
• Ability to work independently while managing competing demands and deadlines.
• Experience using business productivity tools, calendaring platforms, travel booking systems, and expense management tools.
• Sound judgment when handling confidential and sensitive information.

It's a bonus if you have

• Experience supporting senior leaders within a large, global organization.
• Experience working within a shared services or centralized administrative support model.
• Experience coordinating large meetings, leadership events, or offsites.
• Familiarity with purchase order, invoice, and procurement processes.
• Experience supporting employee onboarding activities.
• Exposure to financial services, payments, fintech, or another fast-paced corporate environment.

A mindset that reflects our values: thinking like a client, acting like an owner, and winning as one team.

What makes a Globalpayer?

Globalpayers think like a client, act like an owner, and win as one team. We're curious and innovative, always finding better ways to deliver impact. We empower each other to make decisions, and it's our passion that drives excellence in everything we set out to do.

Does this sound like you? Then you sound like a Globalpayer.