Administrative Assistant

Global Payments; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Global Payments is seeking an Administrative Assistant to support a portfolio of senior leaders with exceptional organizational and operational coordination. You will manage calendars, schedule complex meetings across multiple time zones, and help coordinate domestic and international travel in line with company policies.

You will also process expense reports, assist with purchase orders and invoicing, and help plan leadership-facing events and onboarding activities.

Qualifications

• Experience providing administrative support in a fast-paced, multi-leader environment.
• Strong organizational and time-management skills with the ability to balance multiple priorities effectively.
• Excellent verbal and written communication skills.
• Strong stakeholder management and coordination capabilities.

Responsibilities

• Provide administrative support across a portfolio of senior leaders, coordinating calendars and meetings across time zones.
• Coordinate domestic and international travel, including bookings and approvals, in line with policies.
• Submit and manage expense reports and ensure compliance with timelines.
• Create and manage purchase orders and support invoice tracking.
• Support event planning and logistics for team meetings, offsites, and town halls.
• Assist onboarding activities for new employees and provide onsite admin support when needed.

Skills

Calendar management

Travel bookings

Expense management

Stakeholder management

Communication

Organizational skills

Onboarding support

Confidentiality

Tools

Calendaring platforms

Travel booking systems

Expense management tools

Job description

Ready to take your career global?About the teamOur inclusive and global teams win together every day. We're proud to have some of the best minds in the industry, creating an environment where you can learn, grow, and make a meaningful impact. The people, the energy, and the connections are unmatched.As part of our broader business operations community, you'll play a critical role in helping leaders and teams stay organized, connected, and focused on delivering results. Through exceptional coordination, administration, and stakeholder support, you'll help create a seamless experience across the organization.Come and be part of an ever-evolving company and discover opportunities that go beyond borders.Make your mark at one of the biggest names in payments. We're looking for an Administrative Assistant to join our team and provide exceptional administrative and operational support across a group of senior leaders. In this role, you'll help drive efficiency, coordinate key activities, and ensure leaders can focus on delivering business impact.What you'll ownProvide administrative support across a portfolio of approximately fifteen senior leaders within a shared support model.Manage calendars and meeting coordination, including scheduling large and complex meetings across multiple stakeholders and time zones.Resolve scheduling conflicts and support urgent or last-minute calendar changes.Coordinate domestic and international business travel, including bookings, approvals, accommodation, and ground transportation in line with company policies.Act as a delegate within travel and expense systems where required.Submit and manage expense reports, ensuring compliance with established policies and timelines.Track receipts, approvals, and supporting documentation to ensure timely processing.Create and manage purchase orders and support invoice tracking through completion.Support event planning and logistics for team meetings, leadership offsites, town halls, and customer events.Coordinate information gathering, meeting materials, presentations, and administrative communications across supported teams.Support onboarding activities for new employees, including equipment requests, system access, and first-day coordination.Provide onsite administrative support, including visitor management, catering coordination, and meeting logistics as required.What you'll bringExperience providing administrative support in a fast-paced, multi-leader environment.Strong organizational and time-management skills with the ability to balance multiple priorities effectively.Demonstrated ability to manage high-volume administrative and transactional work with accuracy and attention to detail.Strong verbal and written communication skills.Excellent stakeholder management and coordination capabilities.A proactive, service-oriented approach with a focus on delivering a high-quality support experience.Ability to work independently while managing competing demands and deadlines.Experience using business productivity tools, calendaring platforms, travel booking systems, and expense management tools.Sound judgment when handling confidential and sensitive information.It's a bonus if you haveExperience supporting senior leaders within a large, global organization.Experience working within a shared services or centralized administrative support model.Experience coordinating large meetings, leadership events, or offsites.Familiarity with purchase order, invoice, and procurement processes.Experience supporting employee onboarding activities.Exposure to financial services, payments, fintech, or another fast-paced corporate environment.A mindset that reflects our values: thinking like a client, acting like an owner, and winning as one team.What makes a Globalpayer?Globalpayers think like a client, act like an owner, and win as one team. We're curious and innovative, always finding better ways to deliver impact. We empower each other to make decisions, and it's our passion that drives excellence in everything we set out to do.Does this sound like you? Then you sound like a Globalpayer. Apply now to take your career global.