Administrative Assistant

Consult Construct; Faversham; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company in Kent is seeking a full-time Administrative Assistant to manage clerical duties and provide executive support. The role involves interacting with clients and staff, managing communications, and maintaining office supplies. Ideal candidates will be proficient in Microsoft Office and possess strong communication skills. Training will be provided for specific tools like Xero.

Qualifications

• Competent in Microsoft Office and confident in greeting visitors.
• Working knowledge of Xero is beneficial; training provided.

Responsibilities

• Handle daily clerical duties and provide executive administrative support.
• Manage phone communications and maintain records.
• Assist in coordinating office activities and ensure smooth operations.

Skills

Microsoft Office

Communication

Team Player

Social Media Management

Tools

Xero

Job description

Company Description

Consult Construct is a well-established multi-disciplinary firm based in Kent, recognized for its friendly, responsive, and high-quality service. We offer a broad spectrum of professional surveying consultancy services to both public and private sector clients across various property types. As an independent firm regulated by the Royal Institution of Chartered Surveyors, we have extensive professional property experience throughout the UK. Our strong reputation for delivering a highly responsive hands-on service is enhanced by our partnerships with leading building contractors across Kent and South East London, allowing us to offer a streamlined, single point of contact from conception to completion.

Role Description

This is a full-time on-site role for an Administrative Assistant, located in Faversham. The Administrative Assistant will handle daily clerical duties, provide executive administrative support, manage phone communications, maintain records, and assist in coordinating office activities. This role requires interaction with both internal staff and external clients to ensure smooth operations and the provision of high-quality service.

·Greet visitors to office and offering refreshments, acting as receptionist when required.

·Keeping Company news fresh on the website and circulating weekly company newsletters in house

·Implement a structure to allow social media postings on Company website, LinkedIn, Facebook Instagram and Twitter to include project/case study updates (2 post a week max).

·Deal with the incoming and outgoing post, including couriers.

·Answering the telephone, taking messages, and dealing with enquiries.

·Photocopying, binding, electronic filing and archiving.

·Ensure the correct templates and standard letters are used to support surveyors.

·Maintain office supplies including stationery and refreshments.

·Manage and oversee the shared surveying equipment to know where each asset is at all times

·Manage the printers, stock and office stationery ensuring printing issues are dealt with promptly.

·Diary management to book training and events for surveyors

·Management of the info@, Tender@ and Project@ email inbox

·Assist with arranging meetings to support the team.

·Successful candidate will be trained to open new project files using Xero finance package

·General ad hoc duties to provide support to the whole team, as required.

·Assisting the team to ensure company’s Quality Management System and standards are met.

·The above list is not exhaustive.

Essential requirements

Competent in Microsoft Office, confident and personable to meet and greet.

Working knowledge of Xero would be beneficial although training will be given.

Have a good working knowledge of posting on social media professionally

Be a team player and able to pick up tasks in colleagues absence and ability to assist the team with company priorities

Excellent verbal and written communication, and be able to present the finished article confidently