Administrative Assistant

Randstad Construction & Property; Essex; On-site; GBP 14,000 - 21,000; Full time

Job summary

Randstad CPE is recruiting for an Administrative Assistant / Receptionist on a short-term contract at a Grays project office. The role is full-time and office-based, with Monday to Thursday hours from 8:00 AM to 5:00 PM. The position runs until end December 2026, with potential extension.

You will support the Facilities Manager, welcome visitors, manage calls, book meeting rooms and handle FM administration, while interfacing with internal staff and external partners.

Qualifications

• Friendly, personable and professional with excellent interpersonal skills.
• Enthusiastic, team-oriented but able to use own initiative.
• Proficient in administration, writing, numeracy, IT and MS Office; experience using Word and Excel preferred.
• Strong organisational skills; able to work under pressure and to tight deadlines.
• Eligible to live and work in the UK.

Responsibilities

• Provide cover for reception and supply admin support to the Facilities Manager.
• Greet visitors to the project office, manage callers, and issue visitor passes.
• Book meeting rooms and handle FM administration duties.
• Take on ad hoc duties as required.
• Interface with project staff, visitors, support services, the supply chain, National Highways and delivery partners.

Skills

Interpersonal skills

Organisational skills

Team player

Initiative

Tools

MS Word

MS Excel

IT literacy

Job description

Are you the welcoming face and organisational powerhouse every busy office needs? We are thrilled to be partnering with a leading international infrastructure group who are leading the transformation of our industry to meet the challenges of the future. We are actively recruiting on their behalf for a dedicated Administrative Assistant / Receptionist to keep their front-of-house operations running seamlessly. If you are a friendly, highly organised professional looking for an immediate short-term contract, we want to hear from you!

Role Details at a Glance:

• Role: General Admin & Reception

• Location: Pilgrims Lane, Grays

• Hourly Rate: 12.71 per hour

• Working Hours: Monday to Thursday, 8:00 AM - 5:00 PM

• Contract Length: End Dec 2026, potentially extended

• Environment: This is a full-time, office-based role

What You Will Be Doing: Reporting directly to the Facilities Manager, your main purpose will be to supply additional front-of-house support for the Office. Your day-to-day accountabilities will include:

• Providing cover for reception and supplying administrative support to the Facilities Manager.

• Welcoming all visitors to the project office, managing callers, and issuing visitor passes.

• Booking meeting rooms and handling general Facilities Management (FM) administration duties.

• Taking on additional ad hoc duties as required.

• Interfacing internally with project staff and externally with visitors, support services, the supply chain, National Highways, and LTC delivery partners.

What We Are Looking For:

• A friendly, personable, and professional individual with excellent interpersonal skills.

• An enthusiastic candidate who works well in a team but also has the proven ability to work on their own initiative.

• Proficiency in administration, writing, numeracy, IT, and MS Office, with specific experience using Word and Excel preferred.

• Strong organisational skills and the ability to work well under pressure and to tight deadlines.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.