Administrative Assistant

CBSbutler; Cirencester; On-site; GBP 21,000 - 28,000; Full time

Job summary

Cirencester-based professional services firm seeks a Secretary/Office Administrator to join the Business Management team. This is a full-time onsite role.

You will be the first point of contact for visitors, clients and suppliers and you will help ensure the smooth day-to-day running of the office. Responsibilities include document production, diary management, correspondence handling, welcoming visitors, invoicing and general admin.

Qualifications

• You will have worked in a busy office environment in a similar administration role.
• You will enjoy supporting and interacting with people at all levels
• You will be highly organised with excellent attention to detail
• You will be proficient in Microsoft Office and happy to learn new systems

Responsibilities

• Document production: Prepare and format letters, minutes, file notes and other documents using copy and audio typing.
• Director and team support: Manage diaries, arrange appointments, keep actions organised and provide day-to-day administrative support.
• Manage incoming and outgoing correspondence, maintain accurate electronic files, scan documents and oversee working paper archives.
• Welcome visitors, answer incoming calls, take accurate messages and direct enquiries appropriately.
• Prepare invoices, update databases and support automated correspondence and mailings.
• Work flexibly with colleagues and assist with other administrative tasks when deadlines or business priorities require it.

Skills

Organisation

Communication

Reception

Education

GCSE Maths and English Grade 5/C or above

Tools

Microsoft Office

Job description

We are representing a growing and highly respected professional services firm who is looking for a Secretary/ Office Administrator to join their Business Management team in Cirencester.

This is a full time onsite position.

Following continued growth and expansion across England, this newly created role offers an excellent opportunity to join a supportive and ambitious organisation.

You will be the first point of contact for visitors, clients and suppliers and you will play a key role in delivering an exceptional front-of-house experience while supporting the smooth day-to-day running of the office.

Responsibilities include:

• Document production: Prepare and format letters, minutes, file notes and other documents using copy and audio typing.
• Director and team support: Manage diaries, arrange appointments, keep actions organised and provide day-to-day administrative support.
• Manage incoming and outgoing correspondence, maintain accurate electronic files, scan documents and oversee working paper archives.
• Welcome visitors, answer incoming calls, take accurate messages and direct enquiries appropriately.
• Prepare invoices, update databases and support automated correspondence and mailings.
• Work flexibly with colleagues and assist with other administrative tasks when deadlines or business priorities require it.

About You:

• You will have worked in a busy office environment in a similar administration role
• You will enjoy supporting and interacting with people at all levels
• You will be highly organised with excellent attention to detail
• You will be proficient in Microsoft Office and happy to learn new systems
• GCSE Maths and English Grade 5/C or above (or equivalent)

This is a fantastic opportunity to join a business that really invests in its people, offers ongoing training, development opportunities and clear progression pathways.