Administration Support Assistant - 485839

Police Scotland; Glasgow; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Competitive salary

Flexible shifts

28 days annual leave

Public holidays

Local government pension scheme

Ongoing training

Career progression

Wellbeing support

Discounts network

Job summary

Police Scotland is seeking an Administrative Support Assistant to provide effective administrative, coordination and operational support to the Emergency Services Mobile Communications Project (ESMCP). You will be the first point of contact for staff and visitors to the ESMCP team and handle calls and emails to keep the project moving.

This fixed-term contract runs until 31 March 2027 with flexible full-time or part-time shift patterns, 28 days annual leave plus public holidays, a local

Qualifications

• Experience providing administrative support in a professional environment.
• Excellent communication and organisational skills.
• Ability to maintain confidential information and records.

Responsibilities

• Take calls and emails on behalf of the project and update line management.
• Manage correspondence and administrative systems used by the ESMCP team.
• Act as first point of contact for staff and visitors to the ESMCP team.
• Ensure accurate records management and retrieval in line with governance.

Skills

Administrative skills

Communication

Team coordination

Tools

MS Office

Record keeping systems

Job description

Police Scotland is seeking an Administrative Support Assistant to provide effective and efficient administrative, coordination and operational support to the Emergency Services Mobile Communications Project (ESMCP).

You will provide direct support to the ESMCP team in all administrative duties as well as being the first point of contact for staff and visitors to the ESMCP.

Please Note

This is a fixed term contract until 31st March 2027

Key Responsibilities:

• Take calls and emails on behalf of the project, keeping the line management updated.
• Manage all correspondence and all other administrative systems utilised by the ESMCP team.
• To act as the first point of contact for staff and visitors to the ESMCP team.
• Manage all correspondence and all other administrative systems utilised by the ESMCP team.
• Ensure the appropriate use of existing confidential paper and electronic filing systems to enable the timeous retrieval of files/correspondence in addition to recording information accurately to ensure records management and legislative requirements are adhered to.

Why join us?

• Competitive salary with annual increments
• Full-time or part-time shift patterns
• 28 days annual leave and 6 public holidays (increases with service)
• Local government pension scheme for long-term security
• Ongoing training to develop your skills
• Opportunities for career progression and professional growth
• Comprehensive wellbeing support and dynamic work environment
• Exclusive discounts and savings through our rewards and benefits network

Every role in Police Scotland plays a part in Keeping People Safe.

This is an opportunity to join a national organisation serving communities across Scotland, where integrity, fairness and respect are at the heart of everything we do.

Police Scotland serves over 5 million people across Scotland's cities, towns, rural and island communities.

Our 2030 vision is for safer communities, less crime, supported victims and a thriving workforce. We are committed to equality, human rights and building a workforce that reflects the communities we serve.

Currently Police Scotland have guidance in place that allows appropriate roles to be operated on an agile basis, should you have an interest in working more flexibly then we would encourage your application.