Administration Specialist

Saab UK; Westbury; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administration Specialist Officer for a 6-month maternity cover. This role is crucial in managing financial administrative duties and supporting the Operations Support Team. The successful candidate will engage in various tasks, including processing invoices, liaising with suppliers, and booking travel arrangements. The position requires strong analytical skills, attention to detail, and the ability to work under pressure. Join a dynamic team and contribute to vital operations in a fast-paced environment, where your organizational skills and proactive approach will be highly valued.

Qualifications

• Minimum 1 year of experience in administration or a similar field.
• Proficient IT skills, including intermediate Excel skills.

Responsibilities

• Raise purchase orders and process invoices for payment.
• Provide efficient administrative support to Operations and Delivery teams.

Skills

Administration

IT Skills

Excel

Analytical Skills

Numerical Skills

Time Management

Communication Skills

Interpersonal Skills

Organizational Skills

Job description

Introduction

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

The Role:

We are recruiting for 6 month maternity cover to join our UK Operations Support Team within the Training and Simulation (T&S UK) function at Saab UK. This Administration Specialist Officer role will play a critical part in the financial administrative duties & operations related matters with the Operations Support Team. You will work closely with a small team of administrators and an Office Manager to cover all aspects of administration for T&S UK, with the adaptability to help others outside of this area when required.

The role will be based in our Heywood House Office with regular trips to Westdown Camps, Salisbury and other UK locations when required.

Key Responsibilities:

• Raise purchase orders and process invoices for payment.
• Work with the Accounts Payable team to ensure swift payments to suppliers.
• Liaising with both internal and external suppliers.
• Booking all necessary travel; flights, taxis, accommodation whilst following all correct security processes.
• Work with the Ops Supervisor to ensure all field team clothing gets to the right people at the right time.
• Provide efficient, effective, and professional administrative support internally to the Operations and Delivery teams and other business customers as directed.

Skills & Experience:

• Minimum 1 year of experience in administration or a similar field.
• Proficient IT skills, including intermediate Excel skills.
• Strong analytical and numerical skills; attention to detail is critical with a methodical and thorough approach.
• Able to prioritise workload, demonstrate flexibility & efficient time management with the ability to work under pressure.
• Confident and independent with a down-to-earth can-do approach.
• Works effectively both as an individual and as a key team member.
• Excellent written and verbal communicator.
• Strong interpersonal skills with an ability to work in cooperation with others.
• Great attention to detail; working with accuracy is imperative.
• Ability to work in a fast-paced environment, and work to tight deadlines.
• Outstanding organisational skills, with the ability to plan, prioritise, take initiative and find proactive solutions, contribute new ideas to projects, work unsupervised, under pressure and multitask effectively.