Administration Specialist (Maternity Cover)

Saab AB; Westbury; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administration Specialist Officer for a 6-month maternity cover. This role is vital for supporting the financial and operational aspects of the Training and Simulation function. You will collaborate with a dedicated team, ensuring efficient administration, processing invoices, and managing travel arrangements. This position offers an excellent opportunity to grow within a dynamic environment that values innovation and teamwork. If you thrive in fast-paced settings and enjoy contributing to a collaborative team, this role could be the perfect fit for you.

Qualifications

• 1+ years of experience in administration or similar roles.
• Proficient in IT, especially Excel, with strong analytical skills.

Responsibilities

• Raise purchase orders and process invoices for payment.
• Provide administrative support to Operations and Delivery teams.

Skills

Administrative Skills

Proficient IT Skills

Analytical Skills

Numerical Skills

Time Management

Communication Skills

Interpersonal Skills

Organizational Skills

Education

High School Diploma or Equivalent

Tools

Excel

Job description

Introduction

Saab UK is part of Scandinavia’s largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

As part of the global entity Saab AB, Saab UK combines the innovative spirit of a start-up with the resources and expertise of a larger corporation. Globally, Saab employs over 24,000 people, with operations on every continent. Our partnerships with UK customers and industry mean we are able to deliver innovative solutions to complex challenges, anticipating the threats of tomorrow. We invest 23% of our annual revenue into research and development, collaborating with a range of partners including industry and academia.

Saab is a company that offers our employees plenty of opportunities for growth and advancement. We embrace diversity and are committed to providing a workplace where individuals can thrive professionally, paving the way for future progression. We also recognise the need for a healthy work-life balance to ensure our staff have the chance to live a fulfilling life beyond the workplace.

The Role:

We are recruiting for 6 month maternity cover to join our UK Operations Support Team within the Training and Simulation (T&S UK) function at Saab UK. This Administration Specialist Officer role will play a critical part in the financial administrative duties & operations related matters with the Operations Support Team. You will work closely with a small team of administrators and an Office Manager to cover all aspects of administration for T&S UK, with the adaptability to help others outside of this area when required. The role will be based in our Heywood House Office with regular trips to Westdown Camps, Salisbury and other UK locations when required.

Key Responsibilities:

1. Raise purchase orders and process invoices for payment.
2. Work with the Accounts Payable team to ensure swift payments to suppliers.
3. Liaising with both internal and external suppliers.
4. Booking all necessary travel: flights, taxis, accommodation while following all correct security processes.
5. Work with the Ops Supervisor to ensure all field team clothing gets to the right people at the right time.
6. Provide efficient, effective, and professional administrative support internally to the Operations and Delivery teams and other business customers as directed.

Skills & Experience:

1. Minimum 1 year's experience in administration or a similar field.
2. Proficient IT skills, including intermediate Excel skills.
3. Strong analytical and numerical skills; attention to detail is critical with a methodical and thorough approach.
4. Able to prioritise workload, demonstrate flexibility & efficient time management with the ability to work under pressure.
5. Confident and independent with a down to earth can-do approach.
6. Works effectively both as an individual and as a key team member.
7. Excellent written and verbal communicator.
8. Strong interpersonal skills with an ability to work in cooperation with others.
9. Great attention to detail; working with accuracy is imperative.
10. Ability to work in a fast-paced environment, and work to tight deadlines.
11. Outstanding organisational skills, with ability to plan, prioritise, take initiative and find proactive solutions, contribute new ideas to projects, work unsupervised, under pressure and multitask effectively.

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.