Admin Manager

Disability Arts; United Kingdom; Remote; GBP 60,000 - 80,000; Full time

Job summary

An innovative firm is seeking an Admin Manager to provide essential administrative support to its Creative Director. This remote role involves overseeing the management of freelancers, coordinating events, and ensuring smooth operations within the organization. The position is funded through an Access to Work grant, emphasizing equity in the arts and fostering connections within a diverse community. If you are a proactive individual with strong organizational skills and a passion for the arts, this opportunity allows you to make a meaningful impact while working flexibly from home.

Qualifications

• Proven experience in administrative roles, particularly in arts or event management.
• Strong organizational skills and attention to detail.

Responsibilities

• Oversee administrative tasks related to marketing and event promotion.
• Manage contractors and organize team meetings effectively.

Skills

Administrative Support

People Management

Event Coordination

Communication Skills

Database Management

Job description

For more info, please visit: https://livetoyourlivingroom.com/work-with-us-admin-manager-job-opportunity/

Job title: Admin Manager

Overseeing, managing, and providing administrative support for Cat McGill in her role as Creative Director of Live to your LivingRoom.

Contract: Freelance

Initially a one-year contract which will renew subject to funding. Start date: 1st July.

Fee: £30 per hour, approx 15 hours per week

Can be invoiced weekly or monthly; this role is funded from Access to Work, so timesheets are required for invoicing.

Location: Remote

Relationships: Reporting directly to Cat McGill, Creative Director

Role includes management of other freelancers/contractors. Other key relationships include: Technical Director, Bookings Manager, Creative Director PA, Artists, and Artist Agents.

Role Summary

This role provides administrative support to Cat McGill in her role as Creative Director at Live to your Living Room, funded by her Access to Work grant.

Live to your Living Room aims to advance equity of access in the arts through online shows, opening virtual doors wider to a diverse community of fans and artists, fostering connection, atmosphere, and wellbeing.

Main Responsibilities

People Management

• Support management of the ‘Admin Hub’, handling administrative tasks related to marketing and promotion of events carried out by freelancers.
• Support management of event crew, including rotas.
• Support management of contractors.
• Organise team meetings, prepare agendas, and take notes.
• Oversee induction and training renewal for new freelancers.
• Maintain up-to-date training records.

Programme of Events & Artist Liaison

• Provide and maintain administrative framework for the programme of events.
• Assign tasks in the Admin Hub, support tracking, and ensure deadlines are met.
• Monitor inbox, social media messages, and comments.
• Check and send weekly/monthly newsletters (content created by a freelance copywriter).
• Gig advancing and artist liaison.
• Book and monitor equipment deliveries.
• Create gig groups in WhatsApp Community.
• Handle ticket breakdowns.
• Track invoices for payment.

Other Duties

• Maintain current database of equipment, including location, usage, PAT testing, and insurance records.
• Support funded projects with reporting and payments.
• Conduct annual policy review.
• Perform any other duties within the scope of the role as requested.
• Review and amend the job description as duties evolve.