Administration & Resourcing Manager

ACS Staffing Solutions; Northampton; On-site; GBP 31,000 - 37,000; Full time

Benefits offered by this job

Private healthcare

Wellbeing programme

25 days annual leave

Job summary

ACS Staffing Solutions is partnering with a Northamptonshire-based business to recruit an Administration & Resources Manager. This office-based role leads a small team, coordinates administration and resourcing, and ensures project information is up to date.

A driver is preferred due to location. Responsibilities include staff allocation, purchasing administration and development of efficient processes to support technical and operational teams.

Qualifications

• Experience in administration, resourcing, coordination or similar operational support role.
• Experience supporting or managing a team, with workload allocation and development.
• Excellent organisational skills with the ability to plan ahead and adapt to changing demands.
• Strong communication skills, both written and verbal, with colleagues, clients and suppliers.
• Good IT skills with MS Office proficiency and accurate record keeping.

Responsibilities

• Lead and support the administration and resourcing team, allocating workloads and providing direction.
• Oversee allocation and coordination of staff, equipment, subcontractors and resources across projects.
• Identify resourcing challenges and implement effective solutions across the business.
• Ensure new projects are set up promptly and information is recorded in company systems.
• Maintain supplier lists, supplier records and operational databases with accuracy.
• Manage purchasing administration, raise purchase orders and liaise with suppliers.
• Coordinate general administrative activities including data entry, filing and record keeping.
• Handle reception duties and manage calls, visitors and enquiries professionally.
• Support credit control administration as required.
• Oversee scheduling of social media content and routine website updates.

Skills

Administration

Resource coordination

Team leadership

Purchasing

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Administration & Resourcing Manager

Location: Northamptonshire, please note you will need to be a car driver due to the location

Salary: From £34,000 per annum, negotiable depending on experience

Hours: 37.5 hours per week

Job Type: Full-time, Permanent

About the Role

ACS Staffing Solutions is working in partnership with an established Northamptonshire based business, due to continued business needs, our client is looking to recruit a positive, approachable and organised Administration & Resourcing Manager to lead a small team and oversee the day-to-day administration and operational coordination of the business.

This is a varied, office-based management role combining team leadership, resource planning, purchasing administration and general business support. The successful candidate will be responsible for coordinating people, equipment, subcontractors, suppliers and project information to ensure the technical and operational teams have everything they need to deliver projects efficiently.

The role will suit someone who enjoys taking ownership, supporting colleagues and improving processes within a busy, fast-paced environment where priorities can change throughout the day.

Key Responsibilities

• Lead and support the administration and resourcing team, allocating workloads, providing clear direction and encouraging individual development.
• Oversee the allocation and coordination of staff, equipment, subcontractors and other resources across multiple projects.
• Work closely with colleagues across the business to identify potential resourcing challenges and implement effective solutions.
• Ensure new projects are set up promptly and all relevant information is accurately recorded within company systems.
• Maintain the Approved Supplier List (ASL), supplier records and operational databases, ensuring information remains accurate and up to date.
• Manage purchasing administration, including raising purchase orders, processing approved orders and liaising with suppliers regarding availability, deliveries and documentation.
• Coordinate general administrative activities, including data entry, document preparation, filing and record keeping.
• Ensure reception duties, incoming calls, visitors and general enquiries are handled professionally and efficiently.
• Support credit control administration and liaise with relevant colleagues where required.
• Oversee the preparation and scheduling of social media content and routine website updates, ensuring company news, vacancies and other information remain current.
• Identify opportunities to improve administrative and resourcing processes, helping to increase efficiency and support the wider business.
• Provide hands-on administrative and coordination support when required, alongside other reasonable duties appropriate to the role.

About You

Our client is looking for someone who is proactive, personable and confident in managing a varied workload while supporting others.

The ideal candidate will demonstrate:

• Previous experience in an administration, resourcing, coordination or similar operational support role.
• Experience supporting or managing a team, with the confidence to allocate workloads, delegate tasks and encourage development.
• Excellent organisational skills, with the ability to plan ahead, manage competing priorities and respond effectively to changing demands.
• A practical, solutions-focused approach, with an interest in improving processes and ways of working.
• Strong communication skills, with the ability to engage professionally with colleagues, clients, visitors and suppliers, both verbally and in writing.
• Good IT skills, including confident use of Microsoft Outlook, Word and Excel.
• Accuracy and attention to detail when maintaining records and managing administrative information.
• The ability to handle confidential employee, financial, client and commercially sensitive information with discretion.
• A flexible and supportive approach, with a willingness to get involved in day-to-day tasks when needed.
• Experience in purchasing, accounts support, credit control, social media or design would be advantageous but is not essential.

Salary & Benefits

• Starting salary from £34,000 per annum, negotiable depending on experience.
• Private healthcare.
• Wellbeing support programme.
• 25 days' annual leave plus bank holidays.
• Clear personal development plan and supportive working environment.