Administration Officer

BITTERNE PARK SCHOOL; Southampton; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Private Healthcare

On-site Gym

Enhanced Leave (Maternity/Paternity)

Electric Car Scheme

CPD fund

Charity Giving

Cycle to Work

Job summary

Bitterne Park School is seeking an Administrative Officer to support the Learning Support Department and ensure examination access arrangements are managed accurately and efficiently.

You will work closely with SENDCOs, the Exams team and external agencies, coordinating data, records and reports while providing essential administrative support across the department.

Qualifications

• Excellent administrative and organisational skills.
• High accuracy and attention to detail.
• Proficient in Microsoft Office and database systems.

Responsibilities

• Manage and process access arrangements applications with examination boards.
• Maintain accurate records in line with JCQ regulations.
• Be main contact for students, parents, staff and external agencies on access arrangements.

Skills

Administrative skills

Organisational skills

Attention to detail

MS Office

Communication

Time management

confidentiality

Tools

SIMS

Provision Maps

Microsoft Office

Job description

Administrative Officer
Grade 6£29,741 - £32,045 - this is based on full time working, 52 weeks per year.
Part-Time or Full-Time Hours Considered (up to 37 Hours Per Week) | Term Time Only
Start Date: As Soon As Possible
Closing Date for Applications: Monday 7th September 2026 at 12 noon

Are you a highly organised administrator with excellent attention to detail and a passion for supporting young people to achieve their full potential?

We areseekingan enthusiastic and committed Administrative Officer to join our Learning Support Department.This is an exciting opportunity to play a vital role in ensuring that students receive the support and examination access arrangements they need to succeed.

Working closely with the SENDCOs, Sixth Form SEND Manager, Exams and Data Officer, teaching staff, students, parents/carersand external agencies, you will coordinate and manage all aspects of accessarrangementsfor internal and external examinationswhilstproviding comprehensive administrative support to the Learning Support Department.

About the Role

Key responsibilities include:

• Managing and processing accessarrangementsapplications with examination boards.
• Maintaining accurate records and documentation in line with JCQ regulations.
• Acting as the main point of contact for students, parents/carers, staffand external agenciesregardingaccessarrangements.
• Coordinating information gathering relating to SEND and examination support.
• Leading the main access arrangements examination room during examination periods.
• Organising invigilator training and coordinating examination cover arrangements.
• Supporting the administration of EHCP applications and annual reviews.
• Maintaining departmental records, reports, correspondenceand databases.
• Assisting with timetabling, resource orderingand general departmental administration.
• Using systems such as SIMS, Provision Maps and Microsoft Office to analyse data and produce reports.

Supporting the School

At an appropriate level, according to the job role, grade and training received, all employees of the school are expected to:

Support the aims, values, missionand ethos of the school and participate in a team approach to all aspects of school life.

Attend and contribute to staff meetings and INSET days as required and identify areas of personal practice and experience for development.

Take appropriate responsibility for safeguarding and promoting the welfare of children, be aware of confidential issues relating to students, families, staffand the school, and maintain confidentiality at all times.

Be aware of health and safety issues and act in accordance with the school's Health and Safety Policy.

Other Duties

The post holder may be required to undertake duties other than those specified in this job description, provided that they are of a similar level of responsibility and that appropriate training and support are provided where necessary.

What We Are Looking For

The successful candidate will:

• Have excellent administrative and organisational skills.
• Demonstrate a high level of accuracy and attention to detail.
• Be confident using Microsoft Office and database systems.
• Possess strong communicationand interpersonal skills.
• Be able to manage multiple priorities and meet deadlines.
• Work effectively, both independently and as part of a team.
• Be professional, discreet and able to maintain confidentiality at all times.
• Ideally have experience of working in education, SEND, examinations administration or a related environment.

Why Join Us?

We are a welcoming and supportive school community committed to inclusion, high standards and ensuring every student can thrive.

You will work alongside dedicated colleagues who are committed to making a positive difference to the lives of young people.

If you are looking for a rewarding role where your organisational skills and attention to detail will have a direct impact on student success, we would love to hear from you.

In line with Department for Education guidance, Keeping Children Safe in Education, we are required to carry out an online search on all shortlisted candidates. Should any concerns be identified, they will be discussed with you at interview.

We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory pre-employment checks, including an enhanced DBS check.

• Private Healthcare Options for you & your family*
• On-site Gym & Personal Training Sessions
• Enhanced Maternity, Paternity, Shared Parental & Adoption Leave
• Electric Car Scheme
• Self Directed CPD fund
• Charity Giving
• Cycle to Work scheme