Examinations Officer

Allscreens Nationwide Ltd; Guildford; On-site; GBP 26,000 - 34,000; Full time

Job summary

Activate Learning is seeking a proactive Examinations Officer to coordinate all aspects of the examinations process across Guildford and Merrist Wood campuses, ensuring JCQ compliance and smooth delivery of exam sessions.

You will recruit, train and coordinate invigilators, manage entries, assessments and results, and work with the faculty, learning support and data team to maintain accurate records. This is a permanent, full-time role with 37 hours per week, term-time only (0.88 FTE).

Qualifications

• Qualified to Level 2 English and Maths
• Excellent organisational and teamwork skills
• Proficiency with large databases and MS Office

Responsibilities

• Coordinate and manage all exam sessions, ensuring JCQ compliance
• Work collaboratively with academic and support staff to ensure seamless exam delivery
• Manage examination entries, assessments and results processing
• Train and supervise invigilators for examination periods
• Maintain records using internal systems and manage exam-related data

Skills

Strong communication

Excellent organisational and teamwork

Large databases experience

Education

Level 2 English and Maths

Tools

Microsoft Office (Outlook, Excel, Word)

Job description

About the role

Examinations OfficerActivate Learning is looking for a proactive and highly organised Examinations Officer to join our team in Surrey. This is an exciting opportunity to play a key role in supporting student outcomes by managing all aspects of the examinations process.As an Examinations Officer, you’ll be responsible for coordinating and delivering exam sessions in line with JCQ (Joint Council for Qualifications) regulations. You’ll work closely with various internal teams-including faculty staff, learning support, and the data team-to ensure examinations run smoothly and efficiently across the group.In addition, you will support in the recruitment, training, and coordination of invigilators to ensure exams are conducted professionally and fairly.

Key Responsibilities

• Coordinate and manage all aspects of exam sessions, ensuring full compliance with JCQ regulations
• Work collaboratively with academic and support staff to ensure seamless exam delivery
• Manage examination entries, assessments, and results processing for learners
• Train and supervise a team of invigilators, ensuring readiness for examination periods
• Maintain accurate records and use internal systems to manage exam-related data

This is a permanent, full-time position, working 37 hours per week on a term-time only basis (0.88 FTE). The role is based across our Guildford and Merrist Wood campuses, with occasional travel to Farnham College as required.

Interviews will take place at Guildford College on 9th & 10th September.

What do you need to be successful as an Examinations Officer at Activate Learning?

We are seeking someone with a strong customer focus, who is well-organised and thrives in a collaborative environment. You should be confident in handling procedures and systems, and comfortable communicating with a wide range of stakeholders.

Essential Requirements

• Qualified to Level 2 standard or higher in English and Maths
• Excellent organisational and teamwork skills
• Strong communication skills, both written and verbal
• Proven experience using large databases
• Proficiency in Microsoft Office applications (Outlook, Excel, Word)
• Desirable: Previous experience working in an examinations office

Who we are

Activate Learning is a pioneering education group with a global reach, committed to transforming lives through our approach to learning. We see our employees as individuals, empowering them to make the right choices for their ambitions and careers. We value our people as vital to our continued success and aspire to a diverse, open and inclusive environment that provides the motivation for everyone to pursue their career goals and flourish.

When you work for Activate Learning, you’re working for an organisation that provides you with the advantages of a large employer, a trusted partner in your career development, and a transformational way of working whilst also investing in building a community environment for everyone. Together, we will bring out the best version of yourself.

Why work with the Activate Learning Group?

Activate Learning Group Employee Benefits

• Monthly Staff Appreciation Awards: Celebrating staff for their dedication and accomplishments aligned to our award-winning Learning Philosophy.
• Wellbeing & Resources Groups: Comprehensive range of resources, guides and tools to support staff wellbeing.
• Company benefits: Including free eye tests and will writing, plus access to a Health Cash Plan covering optical, dental, health screening, and therapy treatments for you and your dependents.
• Learning and Development: continuous opportunities for professional growth and skill enhancement through our in-house L&D team.
• Teaching Support: Tailored induction and development programs for teaching staff.
• Pension Schemes: Teacher and Local Government pension schemes for Activate Learning staff.
• Generous Annual Leave: Up to 6 weeks paid leave.
• Competitive salaries: Annual incremental progression and a twelve point pay scale for teachers.
• On-Site Facilities: Free parking at all campuses, refectories, hair and beauty salons & gym access.

We are committed to safeguarding and expect all our staff to share this commitment.

Applications are encouraged from all candidates who meet or exceed minimum criteria, regardless of age, disability, gender, orientation, race, religion, or ethnicity. Activate Learning are committed to employing people with disabilities and will ensure our recruitment process is inclusive and accessible.

Successful applicants will be required to undergo a DBS check at the appropriate level.

If you require any reasonable adjustments either at application or interview stage, please contact the talent team directly.

Note: Some positions may require a legally mandated health surveillance check for exposure to hazardous conditions.