Administration Manager (Primary)

Medina Primary School; Sunderland; Presencial; GBP 26.000 - 38.000; Jornada completa

Descripción de la vacante

Medina Primary School in Portsmouth seeks an organised administrator to lead school financial operations and admin support. You will manage budgets, payroll forms, supplier payments, and data security while maintaining strong relationships with governors, staff, parents, and external agencies.

The role involves preparing reports, ensuring regulatory compliance, and supporting ICT financial systems. The candidate should be proactive, collaborative, and adaptable to school needs.

Responsabilidades

• Support the preparation, management of the school budget to ensure resources support pupil opportunities and classroom needs.
• Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
• Evaluate financial information and consult with Headteacher and Governors to prepare a realistic and balanced budget for school activities.
• Maintain accurate financial records in accordance with audit requirements and local regulations.
• Administer staff expense claims, payroll forms, and grant applications.
• Assist with tendering processes and purchasing decisions to ensure best value.
• Provide ongoing budgetary information to relevant stakeholders.
• Oversee administrative tasks, including inventories, recording staff absences, and processing HR-related forms.
• Liaise with parents, suppliers, auditors, and external agencies with warmth and clarity.
• Produce reports for, and attend, Governor Finance Committee meetings.
• Maintain financial databases and systems, ensuring data accuracy and security.
• Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
• Ensure adherence to financial regulations, policies, and internal controls.
• Support health and safety compliance and other statutory requirements.
• Contribute to wider school administrative and operational duties.

Descripción del empleo

Are you:

• Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
• Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
• A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
• A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?

Key Responsibilities

• Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.
• Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
• Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
• Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.
• Administer staff expense claims, payroll forms, and grant applications.
• Assist with tendering processes and purchasing decisions to ensure best value.
• Provide ongoing budgetary information to relevant stakeholders.
• Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
• Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach.
• Produce reports for, and attend, Governor Finance Committee meetings.
• Maintain financial databases and systems, ensuring data accuracy and security.
• Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
• Ensure adherence to financial regulations, policies, and internal controls.
• Support health and safety compliance and other statutory requirements, as required.
• Contribute to wider school administrative and operational duties, as needed.