Administration Manager (Primary)

Teaching Vacancies; England; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Supportive staff team

Professional growth opportunities

Tangible impact

Job summary

Teaching Vacancies is seeking a Finance Officer for a one-form entry primary school in Portsmouth. You will manage the budget, oversee invoices and payroll-related tasks, and work with the Headteacher and Governors to ensure sound financial planning that supports pupil opportunities.

You will maintain accurate records, support tendering and procurement, and liaise with parents, suppliers and auditors, while ensuring data protection compliance and regulatory standards.

Qualifications

• Experience managing school budgets and financial processes.
• Knowledge of audits, financial regulations, and best practices in a school setting.
• Ability to communicate clearly with pupils, parents, governors, and staff.

Responsibilities

• Support the preparation, management, and monitoring of the school budget to ensure resources support pupil opportunities and classroom needs.
• Manage day-to-day financial operations: processing invoices, payments, reconciliations, and banking.
• Evaluate financial information and consult with Headteacher and Governors for balanced budgets.
• Maintain accurate financial records in accordance with audit requirements and local regulations.
• Administer staff expense claims, payroll forms, and grant applications.
• Assist with tendering processes and purchasing decisions to ensure best value.
• Provide ongoing budgetary information to stakeholders.
• Oversee administrative tasks including inventories, staff absences, and HR-related forms.
• Liaise with parents, suppliers, auditors, and external agencies with warmth and clarity.
• Produce reports for Governor Finance Committee meetings.
• Maintain financial databases and systems with accuracy and security.
• Act as Data Protection Officer and support ICT-related financial systems.
• Ensure adherence to financial regulations and internal controls.
• Support health and safety compliance and other statutory requirements.

Skills

Budget management

Financial operations

Strong communication

Organisational skills

Relationship building

Reflective practitioner

Job description

What skills and experience we're looking for

Are you:

• Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
• Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
• A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
• A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?

Key Responsibilities

• Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.
• Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
• Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
• Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.
• Administer staff expense claims, payroll forms, and grant applications.
• Assist with tendering processes and purchasing decisions to ensure best value.
• Provide ongoing budgetary information to relevant stakeholders.
• Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
• Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach.
• Produce reports for, and attend, Governor Finance Committee meetings.
• Maintain financial databases and systems, ensuring data accuracy and security.
• Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
• Ensure adherence to financial regulations, policies, and internal controls.
• Support health and safety compliance and other statutory requirements, as required.
• Contribute to wider school administrative and operational duties, as needed.

What the school offers its staff

What We Offer

• Supportive Staff Team: A welcoming and collaborative environment in our one-form entry school, where you serve as the heartbeat of our small school family.
• Professional Growth: Access to ongoing development opportunities tailored to school finance.
• Tangible Impact: The opportunity to see how your financial management directly supports classroom resources and pupil opportunities.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.