Administration Manager (Primary)

Rimo Jobs; Portsmouth; On-site; GBP 32,000 - 46,000; Full time

Job summary

Rimo Jobs is seeking an organised, collaborative Finance Officer for a Portsmouth primary school. You will manage the school budget, process payments and invoices, and prepare balanced budgets in partnership with the Headteacher and Governors.

You will oversee payroll, audit readiness, data protection, and procurement to ensure best value and compliant operations. A strong communicator with Stakeholders is essential.

Qualifications

• Experience in managing school or public sector finances and budgets.
• Knowledge of financial regulations and audit requirements.
• Strong communication with leaders, governors, and staff.
• Understanding of data protection regulations and payroll processes.

Responsibilities

• Support preparation, management, and monitoring of school budget to maximise pupil opportunities.
• Handle day-to-day financial operations: invoices, payments, reconciliations, banking.
• Prepare realistic balanced budgets in consultation with Headteacher and Governors.
• Maintain accurate records in line with audit requirements and local regulations.
• Administer staff expenses, payroll forms and grant applications.
• Assist with tenders and purchasing to ensure best value.
• Provide budgetary information to stakeholders and committees.
• Oversee admin tasks: inventories, staff absences, HR forms.
• Liaise with parents, suppliers, auditors and agencies with warmth and clarity.
• Produce reports for Governor Finance Committee meetings.
• Maintain data security in financial systems; support ICT-related financials.
• Ensure compliance with financial policies, controls and regulations.
• Support health and safety compliance and other statutory duties.
• Contribute to broader school admin and operations as needed.

Skills

Budget management

Financial reporting

Stakeholder communication

Data protection

HR administration

Governance compliance

Education

Finance/Accountancy degree

Tools

Sage

Payroll software

ERP systems

Data protection tools

Job description

• Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
• Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
• A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
• A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?

About The Role

Are you:

• Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
• Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
• A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
• A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?

Key Responsibilities

• Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.
• Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
• Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
• Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.
• Administer staff expense claims, payroll forms and grant applications.
• Assist with tendering processes and purchasing decisions to ensure best value.
• Provide ongoing budgetary information to relevant stakeholders.
• Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
• Liaise with parents, suppliers, auditors and external agencies with warmth, empathy, clarity and a solution-focused approach.
• Produce reports for and attend Governor Finance Committee meetings.
• Maintain financial databases and systems, ensuring data accuracy and security.
• Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
• Ensure adherence to financial regulations, policies and internal controls.
• Support health and safety compliance and other statutory requirements, as required.
• Contribute to wider school administrative and operational duties, as needed.

Job pack and documents

• School_Support_Team.pdfOn Teaching Vacancies (Department for Education) (opens in a new tab)
• Support Staff Application Form 1.docxOn Teaching Vacancies (Department for Education) (opens in a new tab)

School-submitted vacancy from DfE Teaching Vacancies. Contains public sector information licensed under the Open Government Licence v3.0. Source terms. This listing does not imply endorsement or a paid relationship with the school.