Administration Finance Worker

Community Alliance Trust; City of Edinburgh; On-site; GBP 28,000 - 38,000; Full time

Job summary

Community Alliance Trust in Scotland is seeking a capable administrator to manage the finance payments system, payroll processing, and pensions, while providing friendly first-line support to the office and visitors.

You will work with the Trust Manager for budget preparation and year-end audit, and contribute to process improvements and project administration within a small team delivering community development initiatives.

Responsibilities

• Finance: Hold primary responsibility for the payment system, ensure providers are paid in good time
• Accurately record and process income and expenditure, including invoices and expenses
• Prepare monthly payroll information, including pension salary sacrifice payments
• Support the Trust Manager during budget preparation and year-end audit
• Provide advice on process improvements to all aspects of the finance system
• Administration: Manage the office environment and first point of contact for enquiries
• Procurement and delivery of office supplies and services
• Manage documentation and communications
• Support project work administration and website content as required
• Provide administrative support to the wider team

Job description

Community Alliance Trust is a development trust serving Greater Craigmillar. We bring together individuals and organisations to identify need and advocate for positive local change. As part of our work, we host and run a variety of services from The White House supporting local people.

Purpose of the post

This role is a key part of a small team delivering community development initiatives throughout the Greater Craigmillar area. The post holder will be responsible for our finance payments and procedures, including payroll and pensions. The post-holder will be responsible for core administration tasks and will provide cross-team administrative support, as required.

Main Activities

Finance

• Hold primary responsibility for the payment system, to ensure all providers are paid in good time
• Accurately record and process all income and expenditure, including invoices and expenses
• Be responsible for preparing monthly payroll information, including calculating pension salary sacrifice payments to ensure that all employees are paid accurately each month
• Provide support to the Trust Manager during budget preparation and year-end audit
• Provide advice on process improvements to all aspects of the finance system.

Administration

• Manage the office environment and be the first point of contact for telephone and in-person enquiries
• Manage procurement and delivery of office supplies and services
• Manage documentation and incoming/outgoing communication
• Support project work administration and website content, as required
• Provide administrative support to the wider team, as necessary

This job description is not meant to be exhaustive. It describes the main duties and responsibilities of the post. It may change over time to reflect developing organisational needs.

Line Manager

Report to Mike (Trust Manager at CAT), who will also provide support and supervision.

We particularly welcome and encourage applications from marginalised groups.