Administration Coordinator

Talent Guardian; West Midlands; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

25 days holiday + Bank Holidays

Office-based role

Expanding business going through POS

Job summary

Talent Guardian are recruiting on behalf of a well-established and growing food business for an organised and detail-focused Administration Coordinator to join their Artwork team at their Wednesbury site. This is a hands-on role that supports multiple teams, maintains records and helps move packaging projects from brief to final print.

The ideal candidate will be highly organised, with strong admin experience, capable of handling documentation, spreadsheets and databases, and proficient in

Qualifications

• Experience in administration, coordination or project support.
• Strong organisational skills and excellent attention to detail.
• Experience with documentation, spreadsheets, trackers and databases.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Provide day-to-day administrative support to the Artwork team and keep projects, documentation and deadlines on track.
• Coordinate artwork and packaging information between internal teams, customers, suppliers and external design houses.
• Maintain accurate records, trackers and documentation throughout the artwork and NPD process.
• Keep project information up to date and provide regular progress updates via meetings, email and Teams.
• Support with proofreading and checking packaging artwork for accuracy, including barcodes, product information and general details.
• Request, record and methodically check barcodes for new packaging and artwork.
• Carry out barcode checks on new packaging to ensure products scan correctly.
• Liaise with printers and suppliers to coordinate information, samples and documentation.
• Check packaging samples against approved files and flag any discrepancies to the relevant team.
• Maintain an organised image and artwork library.
• Work with Marketing to ensure imagery and product information are kept current on Brandbank.
• Support the wider team with general administration, data entry, document control and ad hoc tasks.

Skills

Administration

Coordination

Organization

Communication

Multitasking

Attention to detail

Tools

Excel

Microsoft Office

SAP

Access

Job description

Administration Coordinator Artwork Team

Wednesbury £28,000 - £30,000 Full-Time Office-Based

Monday to Friday, 8:30am - 5:00pm

25 days holiday + Bank Holidays

Talent Guardian are recruiting on behalf of a well-established and growing food business for an organised and detail-focused Administration Coordinator to join their Artwork team at their Wednesbury site.

This is a fantastic opportunity for someone with strong administration and coordination skills who enjoys keeping processes organised, managing documentation and working across multiple teams.

Working closely with the Artwork, NPD, Technical, Sales and Commercial teams, as well as external suppliers and design houses, you'll provide essential administrative support to help packaging and artwork projects move smoothly from initial brief through to final print.

What you'll be doing

• Provide day-to-day administrative support to the Artwork team, helping to keep projects, documentation and deadlines on track.
• Coordinate artwork and packaging information between internal teams, customers, suppliers and external design houses.
• Maintain accurate records, trackers and documentation throughout the artwork and NPD process.
• Keep project information up to date and provide regular progress updates via meetings, email and Teams.
• Support with proofreading and checking packaging artwork for accuracy, including barcodes, product information and general details.
• Request, record and methodically check barcodes for new packaging and artwork.
• Carry out barcode checks on new packaging to ensure products scan correctly.
• Liaise with printers and suppliers to coordinate information, samples and documentation.
• Check packaging samples against approved files and flag any discrepancies to the relevant team.
• Maintain an organised and up-to-date image and artwork library.
• Work alongside Marketing to ensure imagery and product information are kept current on Brandbank.
• Support the wider team with general administration, data entry, document control and ad hoc tasks when required.

What we're looking for

We're looking for someone who is highly organised, methodical and confident managing a busy administrative workload.

Ideally, you'll have:

• Previous experience within an administration, coordination or project support role.
• Strong organisational skills and excellent attention to detail.
• Confidence working with documentation, spreadsheets, trackers and databases.
• The ability to manage multiple tasks and deadlines at the same time.
• Strong written and verbal communication skills.
• Good working knowledge of Excel and Microsoft Office.
• Experience using SAP or Access would be beneficial.
• Previous experience within food manufacturing, packaging, artwork or FMCG would be advantageous, but isn’t essential.
• An interest in packaging and artwork processes, with the ability to quickly learn new systems and terminology.

What’s on offer

• £28,000 - £30,000 salary
• Monday to Friday, 8:30am - 5:00pm
• Office-based at the Wednesbury site
• 25 days holiday + Bank Holidays
• The opportunity to join an expanding business going through positive change.
• A varied administration role working within a busy and collaborative Artwork team.
• The opportunity to develop your knowledge of packaging, artwork and food manufacturing.

If you're a strong administrator who loves keeping things organised, has a great eye for detail and enjoys working with different people and projects, we'd love to hear from you.