Administration Coordinator

Silver Planet Group; Buckingham; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading company based in Buckingham is looking for an Administration Coordinator to assist with day-to-day office administration and financial processes. This full-time role requires strong knowledge of Sage 50 and excellent organisational skills, with potential for permanent placement after 12 weeks.

Benefits

Weekly pay

Holiday pay

Costa gift voucher after 13 weeks

Qualifications

• Proven experience in a similar role.
• Strong knowledge of Sage 50.
• Exceptional attention to detail.

Responsibilities

• Check and enter supplier invoices into Sage 50.
• Support the Finance team with customer invoicing processes.
• Manage payroll timesheet processing.

Skills

Attention to detail

Organisational skills

Communication

Tools

Sage 50

Microsoft Suite

Job description

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Our client based in Buckingham is currently recruiting for a Business Support Administration Coordinator to assist the with day-to-day office administration. The role will be full time Monday to Friday 9am-5pm with 1 hour for lunch. The position will be 100% office based. There is potential to transfer into a permanent contract after 12 weeks.

Key Responsibilities Include

• Accurately check and enter all supplier invoices into the Sage 50 accounting system
• Support the Finance team with customer invoicing processes
• Administer technician expense receipts each month
• Record and reconcile company credit card transactions
• Collaborate with Accounts to ensure that all new starters are correctly set up
• Manage weekly payroll timesheet processing
• Liaise with our insurance partner to update them on new vehicles added to the fleet
• Take ownership of ordering office essentials such as stationery, kitchen supplies, printer cartridges, and water filters to maintain smooth day-to-day operations.
• Handle motoring fines by processing payments, reclaiming amounts through payroll, logging each fine, and keeping a full record both digitally and physically in personnel files.
• Ensure all company vehicles are correctly taxed and renew vehicle tax annually, coordinating with the appropriate stakeholders to meet all legal requirements.
• Assist in managing company assets, working closely with the insurance team to maintain an up-to-date register of items for reporting and claims purposes.
• Provide backup support to ensure company vehicles are registered on systems such as Dart Charge and Transport for London (TFL), assisting the team when needed.
• Oversee vehicle breakdown cover renewals and ensure our fleet is covered with appropriate emergency support to minimise downtime.
  
  

Key requirements

• Proven experience in a similar role
• Strong knowledge of Sage 50
• Prior receipt management experience
• Proficient in Microsoft suite
• Exceptional attention to details
• Excellent organisational skills
• Confident communicator both written and verbal
• Discreet and confidential in handling employees personal records
• Familiar with administration for fleet vehicles
• Ability to support the team with ad-hoc administration duties
  
  

The benefits of being a temporary worker through Bucks & Berks Recruitment:

• A friendly and supportive temps' team; we are here to answer any questions and support you in your role.
• Weekly pay, no more counting down the days until your monthly payday!
• As a temporary candidate you will receive a Costa gift voucher on your 13th consecutive week worked!
• Holiday pay on top of your hourly rate.
• A flexible approach to working, you are in control of when you are available to work.
• Fantastic experience and opportunities with large and small businesses across the Thames Valley region.
• Gain insight in a variety of departments and organisations, a great way to discover the work you enjoy and the company structures that work for you.
  
  

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.

As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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