Administration Co-Ordinator

NHS; Greater London; Hybrid; GBP 28,000 - 34,000; Full time

Job summary

Leeds Teaching Hospitals NHS Trust is seeking a highly organised Administrative Coordinator to join our busy administrative team. Based primarily at Leeds General Infirmary with cross-site support to St James’s University Hospital, you will coordinate and maintain complex anaesthetic rotas and support consultants, trainees and managers to ensure smooth service delivery.

This fast‑paced role requires strong organisation, communication and problem solving, the ability to manage competing

Qualifications

• Previous experience in an administrative setting.
• Proficiency with Microsoft Office applications.
• Ability to manage health rosters and track absence.

Responsibilities

• Coordinate and maintain complex anaesthetic rotas.
• Support consultants, trainees and managers.
• Assist with ordering supplies and updating distribution lists.
• Handle confidential information and maintain trackers.

Skills

Administrative support

Microsoft Office

Roster management

Data reporting

Minute taking

Tools

Databases

Spreadsheets

Job description

The anaesthetic department at Leeds Teaching Hospitals NHS Trust is one of the largest and busiest anaesthetic services in the country, supporting a wide range of specialties across 5 hospital sites. Our administrative team plays a crucial role in ensuring the smooth delivery of our anaesthetic service. We pride ourselves on being a supportive, collaborative and a highly experienced team that works closely together to overcome challenges and deliver an excellent service to both patients and colleagues.This is an ideal opportunity for someone who enjoys working in a fast-paced environment where no 2 days are the same. You will be part of a team that values professionalism, innovation and continuous improvement, while offering opportunities to develop new skills and gain experience across a wide range of administrative functions. If you are organised, adaptable and enjoy building positive working relationships, you will find this a rewarding role where your contribution has a direct impact on the effective delivery of anaesthetic services across the Trust.

Main duties of the job

The Department of Anaesthesia at Leeds Teaching Hospitals NHS Trust is seeking a highly organised and proactive Administrative Coordinator to join our busy administrative team. Based primarily at Leeds General Infirmary, with cross-site support provided to St Jamess University Hospital, you will play a vital role in supporting consultants, trainees and managers, helping to ensure the smooth delivery of anaesthetic services across the Trust. A key aspect of the role will involve coordinating and maintaining complex anaesthetic rotas, working closely with clinical and operational teams to support service delivery and patient care.This is a fast-paced and varied role that requires excellent organisational, communication and problem-solving skills. We are looking for an enthusiastic individual who can manage competing priorities, work independently using their own initiative and build effective working relationships with a wide range of clinical and non-clinical colleagues. In return, you will join a supportive team and have the opportunity to make a meaningful contribution to the efficient running of one of the Trusts largest clinical specialties.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Job description

Job Summary

The Department of Anaesthesia at Leeds Teaching Hospitals NHS Trust is seeking a highly organised and proactive Administrative Coordinator to join our busy administrative team. Based primarily at Leeds General Infirmary, with cross-site support provided to St James’s University Hospital, you will play a vital role in supporting consultants, trainees and managers, helping to ensure the smooth delivery of anaesthetic services across the Trust. A key aspect of the role will involve coordinating and maintaining complex anaesthetic rotas, working closely with clinical and operational teams to support service delivery and patient care.

Why you should join our Team

The anaesthetic department at Leeds Teaching Hospitals NHS Trust is one of the largest and busiest anaesthetic services in the country, supporting a wide range of specialties across 5 hospital sites. Our administrative team plays a crucial role in ensuring the smooth delivery of our anaesthetic service. We pride ourselves on being a supportive, collaborative and a highly experienced team that works closely together to overcome challenges and deliver an excellent service to both patients and colleagues.

This is an ideal opportunity for someone who enjoys working in a fast-paced environment where no 2 days are the same. You will be part of a team that values professionalism, innovation and continuous improvement, while offering opportunities to develop new skills and gain experience across a wide range of administrative functions. If you are organised, adaptable and enjoy building positive working relationships, you will find this a rewarding role where your contribution has a direct impact on the effective delivery of anaesthetic services across the Trust.

What you will bring to the role

The successful candidate must have previous experience working within an administrative setting and a positive, enthusiastic, self-motivated individual to provide comprehensive administrative support. The post holder will need to prioritise their workload, be able to work under their own initiative and be proactive in identifying administrative tasks that require completion. They will be competent in Microsoft Office applications and be able to support with a variety of health rosters, absence monitoring, arranging meetings, experience of using databases and spreadsheets to manage and report information, ordering supplies, updating distribution lists, action trackers and minute taking. A professional approach to handling confidential and sensitive information.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

The Leeds Way is working together to support each other and deliver the best possible care to patients.

Our Trust values

Responsible Open and Honest One Team Kind

Our purpose

Excellent, safe and sustainable care for every patient every time

Our priorities

People Improvement and Innovation Partnerships Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Name: Michelle Pickering Position: Business Manager Email: [e-mail] Shortlisting Date: 24/09/2026 Interview Date: October 2026