Administration Assistant – Sterile Service

Circle Health Group; Glasgow; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

25 days holiday per year

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Life insurance

Staff engagement hub

Wellbeing resources

Employee recognition programmes

Industry leading training

Job summary

Circle Health Group Decontamination is seeking an Administration Assistant to support the Decontamination unit in Glasgow. This full-time role covers 37.5 hours per week with a flexible shift pattern, and offers a salary up to £25,518.43 per year depending on experience.

You will handle admin duties, booking systems, reporting, and liaison with the production and managerial team, ensuring accurate paperwork, timesheets, and timely communications.

Qualifications

• Good interpersonal and communication skills.
• Ability to work as a team member.
• Ability to work on own initiative.
• Ability to work under pressure, prioritise work and meet deadlines.
• Ability to work accurately and with attention to detail.

Responsibilities

• Support the unit with administrative duties, reporting to the Unit’s Administrator and providing admin support to production and managerial teams.
• Support all aspects of the decontamination process for instrumentation and endoscopy.
• Assist in answering calls from customers.
• Use the booking system for loaning flexible endoscopes and coordinate delivery between sites.
• Coordinate repairs and service contracts as required.
• Order and coordinate storage of supplies and maintain stock levels.
• Produce weekly reports and maintain timesheet records.
• Comply with mandatory training.

Job description

Administration Assistant - Sterile Service
Decontamination - Jubilee Court
37.5 Hours & Permanent
Salary: Up to £25,518.43 per year (depending on level of experience, training and qualification)

Circle Health Group Decontamination is responsible for the provision of sterile equipment and instrumentation for use in surgical and interventional procedures in hospitals across England and Glasgow. The unit operates 24 hours a day/7 days a week with rotating shifts covering days and nights as required.

We have an opportunity for a Administration Assistant to join their team of staff in the Decontamination department.

This is a full-time role for 37.5 hours a week. The role holder will be required tocover a flexible shift pattern.

Duties of this role include:

• You support the unit in ensuring all administrative duties are completed in a professional manner, reporting to the Unit’s Administrator and providing administrative support to the production and managerial team.
• You will support all aspects of the decontamination process pertaining to both instrumentation and endoscopy
• You assist in the answering of calls from customers.
• You utilise the booking system for the loaning of flexible endoscopes between different hospitals and endoscopy suites and co-ordinate the delivery of flexible endoscopes to all sites.
• You co-ordinate repairs and service contracts under direction as required.
• You order and co-ordinate the storage of supplies ensuring adequate stocks are maintained at all times.
• You produce weekly reports as directed by the Decontamination Manager and maintain timesheet records.
• You comply with all relevant mandatory training.

Applicants should meet the following criteria:

• Good interpersonal and communication skills.
• The ability to work as a team member.
• The ability to work on own initiative.
• The ability to work under pressure, to prioritise work and meet deadlines.
• The ability to work accurately and to precise detail, with good organisational and follow-up skills.
• English and Maths (Grades 4/C or above).
• Post-GCSE qualifications (optional but helpful):
  • NVQ Level 2 or 3 in Business and Administration
  • BTEC or OCR Nationals in business-related subjects
  • Apprenticeships (e.g. Business Administrator Level 3 Apprenticeship Standard)

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.