Administration Assistant - Sterile Service - Circle Health Group

Circle Health Group; Glasgow; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

25 days holiday per year + bank

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Life insurance

Staff engagement hub

Wellbeing resources

Employee recognition programmes

Industry leading training

Job summary

Circle Health Group is seeking an Administration Assistant for the Decontamination department at Jubilee Court in Glasgow. This full-time, 37.5-hour-per-week role offers a salary up to £25,518.43, depending on experience and qualifications.

You will perform admin duties, support decontamination of instrumentation and endoscopy, handle calls, coordinate loan of scopes between sites, and help prepare weekly reports and timesheets while completing mandatory training.

Qualifications

• GCSEs (or equivalent) in English and Maths at grade 4/C or above.
• Post-GCSE qualifications are helpful: NVQ Level 2/3 in Business and Administration, BTEC or OCR Nationals in business-related subjects, Apprenticeships (e.g. Business Administrator Level 3).

Responsibilities

• Provide professional administrative support to the Decontamination unit.
• Support decontamination processes for instrumentation and endoscopy.
• Answer customer calls and manage bookings for loaning flexible endoscopes.
• Coordinate deliveries and repairs; maintain supplies and timesheets.
• Produce weekly reports as directed by the Decontamination Manager.

Skills

Good interpersonal and communication

Teamwork

Initiative

Working under pressure

Accuracy and attention to detail

Education

GCSEs including English and Maths

NVQ Level 2 or 3 in Business and Administration

BTEC or OCR Nationals in business-related subjects

Business Administrator Level 3 Apprenticeship

Job description

Administration Assistant - Sterile Service

Decontamination - Jubilee Court

37.5 Hours & Permanent

Salary: Up to £25,518.43 per year (depending on level of experience, training and qualification)

Circle Health Group Decontamination is responsible for the provision of sterile equipment and instrumentation for use in surgical and interventional procedures in hospitals across England and Glasgow. The unit operates 24 hours a day/7 days a week with rotating shifts covering days and nights as required. We have an opportunity for a Administration Assistant to join their team of staff in the Decontamination department.

This is a full-time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties Of This Role Include

• You support the unit in ensuring all administrative duties are completed in a professional manner, reporting to the Unit’s Administrator and providing administrative support to the production and managerial team.
• You will support all aspects of the decontamination process pertaining to both instrumentation and endoscopy
• You assist in the answering of calls from customers.
• You utilise the booking system for the loaning of flexible endoscopes between different hospitals and endoscopy suites and co-ordinate the delivery of flexible endoscopes to all sites.
• You co-ordinate repairs and service contracts under direction as required.
• You order and co-ordinate the storage of supplies ensuring adequate stocks are maintained at all times.
• You produce weekly reports as directed by the Decontamination Manager and maintain timesheet records.
• You comply with all relevant mandatory training.

Applicants Should Meet The Following Criteria

• Good interpersonal and communication skills.
• The ability to work as a team member.
• The ability to work on own initiative.
• The ability to work under pressure, to prioritise work and meet deadlines.
• The ability to work accurately and to precise detail, with good organisational and follow-up skills.
• GCSEs (or equivalent)
  • English and Maths (Grades 4/C or above).
• Post-GCSE qualifications (optional but helpful):
  • NVQ Level 2 or 3 in Business and Administration
  • BTEC or OCR Nationals in business-related subjects
  • Apprenticeships (e.g. Business Administrator Level 3 Apprenticeship Standard)

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles...and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy