Administration Assistant – Quality and Teaching Excellence (Term Time Only)

Craven College; United Kingdom; Remote; GBP 12,000 - 15,000; Part time

Job summary

Craven College is seeking an Administration Assistant in the Quality and Teaching Excellence area. The role provides comprehensive administrative support to the team, handling spreadsheets, records, and communications.

It requires strong IT skills, accuracy, and discretion in managing confidential information. The position involves coordinating lesson observations, supporting development programmes, and assisting with events.

Qualifications

• Minimum 4 GCSEs including Maths and English.
• Good IT skills and experience using spreadsheets.
• Excellent written and verbal communication skills including customer service.
• Recent experience providing a general administrative service.
• Excellent organisational skills and ability to meet deadlines.
• Ability to handle confidential information.
• Experience working in an educational environment.

Responsibilities

• Provide general administrative support for the Quality and Teaching Excellence Team with spreadsheets, word processing, proofreading, electronic filing and record keeping.
• Liaise with staff, students and partner awarding organisations as required.
• Assist with data management including student survey results and staff development records.
• Maintain accurate records and generate statistics for reports.
• Schedule lesson observations and assist with planning professional development programmes.
• Support College events and minute meetings.
• Organise day-to-day work activities to meet deadlines.
• Follow College policies including data protection and safeguarding.

Skills

General IT skills

Excellent communication

Spreadsheet management

Administrative service experience

Organisational skills

Attention to detail

Confidential information handling

Digital tools proficiency

Education environment experience

Education

GCSEs including Maths & English

Tools

Microsoft Office

Data management systems

Job description

Administration Assistant - Quality and Teaching Excel...

Administration Assistant - Quality and Teaching Excellence (Term Time Only)

To provide a comprehensive, quality, administrative service to the Quality and Teaching Excellence Team, in line with the needs of the College.

Craven College aspires to be a leading college in digital education, and all business support staff are expected to possess the digital competencies relevant to their role. Staff are required to undertake continuing professional development to ensure their digital skills are up-to-date and aligned with the efficient and effective delivery of college services.

Employer

Craven College

Date Posted:

September 15, 2026

Post No.

B286

Location

Skipton

Rate of pay

Craven College Harmonised Pay Scale, Point 3, £25,318.64 per annum, pro rata to £13,323.87 per annum (40 working weeks, paid for 45 weeks)

Hours

22.5 hours per week

Responsible to

Head of Quality & Teaching Excellence

Closing Date

October 4, 2026 23:59

Special Conditions

A full enhanced disclosure check via the Disclosure & Barring Service will be required for this post

Key Duties

This job description is a guide to the duties you will be expected to perform immediately on your appointment. These may change in the future in line with the strategic direction and development of the College.

Supporting the Quality and Teaching Excellence team with administration requirements, as follows: -

• To provide general administrative support for the Quality and Teaching Excellence Team, including spreadsheets, word processing, proof-reading, electronic filing and record keeping;
• To liaise effectively with relevant staff, students and partner awarding organisations, as required;
• To assist with data management such as student survey results, lesson observations and staff training etc;
• To maintain accurate records to track/monitor activities and produce relevant statistics for reports as required;
• To schedule lesson observations and assist with the planning of professional development programmes;
• To assist with College events;
• To schedule and minute meetings, including the collection and collation of reports in preparation;
• To organise day-to-day work activities in order to meet pre-determined deadlines;
• To be fully conversant with and implement all the College’s policies including data protection, Health and Safety and safeguarding policies and procedures, to ensure the health, safety and welfare of all learners and staff;
• To work flexibly and effectively as part of the team;
• To participate in regular team meetings and personally contribute to the development and promotion of the College;
• To participate in the College's Appraisal scheme and undergo further professional development in line with the needs of the College;
• Any other duties commensurate with grade and status as may reasonably be requested.
• To undertake any other reasonable duties and responsibilities as may be required

This job description and person specification is current at the date of issue. Changing organisational needs may require the job description to change, within reason, after prior consultation with the post holder.

Person Specific

The person we are hoping to appoint will meet all the following essential requirements and some or all of the desirable requirements.

• Minimum 4 GCSE A*-C or equivalent including maths and English;
• Good IT Skills;
• Experience of establishing and maintaining spreadsheets;
• Excellent written and verbal communication skills including customer service skills;
• Recent, relevant experience of providing a general administrative service;
• Excellent organisational skills with experience of planning, organising and prioritising work to meet pre-determined deadlines;
• Excellent attention to detail and the ability to work with accuracy and to a consistently high standard under pressure;
• Ability to deal with personal information in a confidential and sensitive manner;
• Ability to assimilate and present full and accurate information clearly;
• Ability to interpret and apply procedural and guidance notes and instructions;
• Experience of working on own initiative and as part of a team;
• Willingness and ability to work flexibly to meet the needs of the College.
• Ability to effectively use digital tools and platforms. Staff are required to undertake continuing professional development to ensure their digital skills are up-to-date and aligned with the efficient and effective delivery of college services or willing to work towards.
• Experience of working in an educational environment

Opening Hours

Our dedicated Customer Services Team and reception areas are available during the following times:

You can also contact us via webchat, click the speech bubble at the bottom right to start the chat. Available from 9am-3pm weekdays.

Or why not follow us for up-to-date information on our socials

Can't come to us? Allow us to come to you. Take a tour of our fab facilities and meet the tutors along the way, all from the comfort of your own home!

Book a campus tour at a time to suit you. Tour our state-of-the-art facilities in an area of your choosing and see for yourself what makes us so special.