Administration Assistant Level 3 (Attendance)

Newcastle City Council; Newcastle upon Tyne; Remote; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Generous annual leave

Excellent pension scheme

Cycle to work scheme

Free on-site parking

Extensive professional development

Job summary

Callerton Academy in Newcastle upon Tyne is seeking an Administration Assistant (Attendance) to join the supportive admin team. You will maintain attendance records, manage absence reporting, and assist with communications with parents and carers while providing reception support.

The role involves data management, event organisation and general office duties to ensure smooth day-to-day school operations. Experience in education and SIMS knowledge are advantageous.

Qualifications

• Excellent interpersonal and communication skills.
• Proficient ICT: Word and Excel.
• Able to manage competing priorities and work under pressure.
• Excellent customer service to pupils, families, staff and visitors.
• Experience in administration; experience in an educational setting and knowledge of SIMS would be advantageous.

Responsibilities

• Maintain accurate attendance records and manage daily absence reporting.
• Support communication with parents and carers.
• Provide administrative and reception support.
• Assist with data management and record keeping.
• Organise events and support broader office functions.

Skills

Interpersonal skills

Microsoft Word

Microsoft Excel

Time management

Customer service

Teamwork

SIMS knowledge

Tools

SIMS

Job description

Callerton Academy
Bedeburn Road
Newcastle upon Tyne
NE5 4JQ

We are seeking an Administration Assistant (Attendance) to join our dedicated support team at Callerton Academy. This is an exciting opportunity for an organised, professional and customer-focused individual to play a key role in supporting pupil attendance and the smooth day-to-day running of the school.

As our Administration Assistant, you will work closely with the attendance team to maintain accurate attendance records, manage daily absence reporting, support communication with parents and carers, and provide high-quality administrative and reception support. You will also assist with data management, event organisation and a range of office functions that contribute to the efficient operation of the academy.

WHAT WE ARE LOOKING FOR

• Have excellent interpersonal and communication skills.
• Demonstrate strong ICT skills, including proficiency in Microsoft Word and Excel.
• Be able to manage competing priorities and work effectively under pressure.
• Deliver excellent customer service to pupils, families, staff and visitors.
• Be able to work independently whilst contributing positively as part of a team.
• Have previous administrative experience; experience within an educational setting and knowledge of SIMS would be advantageous.

WHAT WE CAN OFFER YOU

• A competitive salary- as an accredited Living Wage Employer, you’re guaranteed a wage that meets, and often exceeds, the real cost of living.
• Generous annual leave
• Benefits including; excellent pension scheme, cycle to work scheme, free on-site parking
• An opportunity to work with highly-skilled professionals
• Enthusiastic and motivated students
• An exciting and extensive commitment to professional development
• A school with its community at heart
• Wider career development opportunities to be involved across the Gosforth Group

We do not accept CV's. If you attach a CV to you application this will not be considered as part of the recruitment process.

Applications are shortlisted for interview asthey are received, and so early application isencouraged. We reserve the right tocommence the interview process and close thevacancy prior to this date.

The Trust is committed to equality, inclusion and diversity and welcomes applications from all suitably qualified candidates.

Safeguarding Information

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. This means certain spent convictions and cautions are ‘protected’. Further information about filtering offences can be found in the DBS filtering guide and you can view our Policy on the Employment of Ex-offenders on our website within Trust Policies.

Gosforth Group are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. References will be requested prior to interview for those candidates shortlisted. The successful candidate will be subject to an Enhanced Disclosure and Barring Service check, along with other relevant pre-employment checks.