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Administration Assistant - HR & Occupational Health

HCA Healthcare UK

London

On-site

GBP 29,000 - 33,000

Full time

5 days ago

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Job summary

Join a prestigious healthcare provider as an Administration Assistant in HR & Occupational Health. This full-time role involves supporting Employee Relations advisors by managing referrals to Occupational Health and ensuring smooth administrative processes. With a focus on accuracy and timely delivery, you'll play a key role in the HR department. The company offers a supportive environment that prioritizes employee well-being and career progression, along with flexible benefits including private healthcare and generous holiday allowances. This is a fantastic opportunity to contribute to a leading healthcare organization while advancing your career.

Benefits

25 days holiday plus bank holidays

Private Healthcare Insurance

Private pension contribution

Season Ticket Loan

Cycle to Work scheme

Group Life Assurance

Critical illness cover

Enhanced Maternity and Paternity pay

Corporate staff discount

Flexible health benefits

Qualifications

Experience in HR or Occupational Health administration is desirable.
Ability to work flexibly and accurately with changing priorities.

Responsibilities

Support ER advisors with Occupational Health referrals and case management.
Document processes and liaise with HR and Occupational Health teams.

Skills

Administrative Support

Office Management

Microsoft Office

Data Management

Education

A Level or Equivalent

GCSE C or Above in Maths and English

Tools

Microsoft Outlook

Spreadsheets

Administration Assistant - HR & Occupational Health

Pay £29,000 to £33,000 depending on experience

Job level Other Qualified Professional

Hours Full time

Type Permanent

Posted 2 May 2025

Closes 1 Jun 2025

Pay £29,000 to £33,000 depending on experience

Hours Full time

Contract Permanent

Role Other Qualified Professional

Posted 2 May 2025

Closes 1 Jun 2025

Job Description

Role: Administration Assistant - HR & Occupational Health
Location: London
Full time: 37.5 hours per week
Permanent: Monday to Friday only
Salary: £29,000 to £33,000 depending on experience

We're looking for an Administration Assistant - HR and Occupational Health to join our Primary Care Team based on a prestigious corporate client site.

This extremely interesting role will provide administrative support to the Employee Relations (ER) advisors in the Human Resources Department dealing with referrals to Occupational Health (OH) and associated case management.

You'll work on all aspects of administrative delivery of referrals to OH and associated case management, ensuring that administrative tasks are completed accurately and timely to assist the ER team with the smooth running of referrals to OH at the Client.

What you'll do:

Support the ER advisors and the Human Resources Department with the process of submitting referrals to Occupational Health and disseminating reports to HR and recommendations to manager as advised.
Document all processes on appropriate spread sheets and data bases as instructed by the ER team
Liaising with the ER team and Primary Care OH team as required.

Support the ER advisors and the Human Resources Department with the process of submitting referrals to Occupational Health and disseminating reports to HR and recommendations to manager as advised.
Document all processes on appropriate spread sheets and data bases as instructed by the ER team
Liaising with the ER team and Primary Care OH team as required.

What you'll bring:

Experience as an administrator and office management in an OH or HR department desirable.
Educated to higher level- A level or equivalent. Degree level or equivalent desirable. GCSE C or above or equivalent in maths and English required.
Intermediate/advanced knowledge and experience of Microsoft Office, Outlook or equivalent.
Proven ability to work flexibly and accurately with changing priorities and deliver a confidential and high-quality customer-focused service.

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world's leading healthcare providers. In the UK, we're one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.

By caring for our employees, we empower them to provide exceptional care for our patients. That's why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As an Administration Assistant you'll be eligible for:

25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
Private Healthcare Insurance for treatment at our leading hospitals
Private pension contribution which increases with length of service
Season Ticket Loan and Cycle to Work scheme
Group Life Assurance from day one
Critical illness cover
Enhanced Maternity and Paternity pay
Corporate staff discount for all facilities including Maternity packages at The Portland
Comprehensive range of flexible health, protection and lifestyle benefits to suit you
Discounts with over 800 major retailers

Culture and values

At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.

Our mission is simple, above all else we're committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:

Unique and Individual : We recognise and value everyone as unique and individual

Kindness and compassion: We treat people with kindness and compassion

Honesty, integrity and fairness: - We act with absolute honesty, integrity and fairness

Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity.

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