Administration Assistant

Ontap Job Search; Sunderland; Hybrid; GBP 15,000 - 18,000; Part time

Job summary

Ontap Job Search is seeking an Administrative Assistant / Receptionist for a busy community team at Monkwearmouth hospital. This part-time post (2 days per week) supports clinical teams with reception duties, patient greeting, and daily admin tasks.

Flexibility to cover service needs and prior experience in similar settings are essential. The role involves handling inquiries by telephone and email, supporting the wider admin team, and contributing to smooth day-to-day service delivery in a

Qualifications

• Previous administrative experience, ideally within a similar environment.
• Experience in healthcare administration is desirable.
• Ability to provide comprehensive administrative and reception support.

Responsibilities

• Managing a shared inbox.
• Arranging appointments and meetings.
• Updating and maintaining the RiO patient information system.
• Typing correspondence and reports.
• Taking notes at team meetings.
• Processing incoming and outgoing post.
• Ordering supplies.
• Reporting estates issues.

Skills

Administrative experience

Reception duties

Communication skills

Organisational skills

Tools

RiO patient information system

Job description

An exciting opportunity has arisen for a suitably experienced Administrative Assistant / Receptionist to join our busy community team based at Monkwearmouth hospital. This is a part time role 2 days per week which will be covered depending on service need. The successful candidate must be flexible, adaptable and able to provide support across the service as required. Previous administrative experience, ideally within a similar environment, is essential. Applications are invited from suitably qualified and experienced candidates who meet the Essential Criteria outlined in the Person Specification. We are looking for an enthusiastic, reliable and professional individual to join our friendly, dedicated and supportive administrative team. This role offers the opportunity to contribute to the delivery of high-quality administrative support within a healthcare environment while interacting with patients, carers and professionals on a daily basis. The post holder will provide comprehensive administrative and reception support to the clinical teams. The role includes acting as the first point of contact for the service, greeting patients and visitors, responding to telephone and email enquiries, and undertaking reception duties as required. The post holder will also support the wider administrative team and contribute to the smooth day-to‑day running of the service. Please find attached job description for full details. Advertising date : 4 September 2026 Closing date : 18th September 2026

Responsibilities

• managing a shared inbox
• arranging appointments and meetings
• updating and maintaining the RiO patient information system
• typing correspondence and reports
• taking notes at team meetings
• processing incoming and outgoing post
• ordering supplies
• reporting estates issues

The ability to use initiative, prioritise workload, maintain confidentiality and meet deadlines is essential.