Administration Assistant

St Mary & St Thomas CofE Primary School; North Berwick; On-site; GBP 18,000 - 22,000; Full time

Job summary

St Mary & St Thomas CofE Primary School is seeking a capable receptionist to manage front office duties and mail handling. You will support clerical tasks, maintain pupil and staff records, and operate standard IT systems and office equipment.

The role involves assisting with routine forms, ordering supplies, and coordinating with the site manager for maintenance visits while upholding data protection and safety policies.

Responsibilities

• Provide reception services at the school
• Receive, date stamp, sort and distribute incoming mail
• Record and send outgoing mail
• Provide clerical support including photocopying, emailing, preparing mail shots, and assisting with routine forms
• Assist with upkeep of pupil and staff records, including computerised records
• Produce standard documents from IT systems
• Operate office equipment such as photocopier, scanner and shredder
• Arrange scheduled and reactive maintenance visits on behalf of the site manager
• Place approved orders with suppliers
• Ensure orderly and tidy storage of office supplies
• Participate in training and development
• Comply with Trust Health and Safety policy and safe working procedures
• Comply with Trust Equality Policy and implement within the post service area
• Comply with Data Protection Policy and Code of Practice
• Undertake other duties commensurate with the role

Job description

General Reception Duties

• To provide reception services
• To receive, date stamp, sort and distribute incoming mail.
• To record and send all outgoing mail.
• To provide clerical support including photocopying, emailing, preparing mail shots, and assisting in the completion of routine forms.
• Assist with the upkeep of pupil and staff records, including maintaining computerised records.
• To produce standard documents from IT systems.
• To operate office equipment e.g. photocopier, scanner, shredder, computer etc.
• To arrange scheduled and reactive maintenance visits on behalf of the site manager.
• To place approved orders with suppliers.
• To arrange orderly and tidy storage of office supplies
• To participate in all aspects of training and development.
• To comply with the Trust's Health and Safety Policy and associated safe working procedures and guidelines.
• To comply with the Trust's Comprehensive Equality Policy and ensure that it is implemented within the service area of the post.
• To comply with the Trust's Data Protection Policy and Code of Practice within the service area of the post.
• Undertake such other duties that are required commensurate with the role.