School Office Receptionist & Administrative Assistant

Lord Williams's School; Thame; On-site; GBP 21,000 - 25,000; Full time

Job summary

Lord Williams's School is seeking an organised Administrative Support Officer to join the Office team. You will be the first point of contact at Visitor Reception, handle enquiries, maintain student records in SIMS, and prepare correspondence to a high standard.

You will use SIMS In-touch and the school email system to communicate with students and parents, and perform general clerical duties as required. Working with Heads of Year and Pastoral Support Officers, you will support behaviour

Responsibilities

• Be the first point of contact at Visitor Reception, welcoming visitors.
• Deal with enquiries at Visitor Reception in a professional and caring manner.
• Administer detention and registration systems; enter behaviour records into SIMS and provide reports.
• Maintain student records in the SIMS database.
• Produce correspondence to a high standard with good grammar and punctuation.
• Use the school email system and SIMS In-touch to communicate with students and parents/carers.
• Undertake general clerical duties including photocopying, electronic filing and shredding.
• Liaise with Heads of Year regarding behaviour management.
• Attend training courses, meetings and other tasks as directed by the Office Team Leader or Head of Administration.

Skills

Reception duties

Customer service

Administrative support

SIMS

Microsoft Office

Communication skills

Tools

SIMS

SIMS In-touch

Microsoft Office

Job description

Job Purpose

To support teaching and learning by providing high quality administrative support as part of a committed and flexible team.

Main Duties

• Working on the Visitor Reception desk to be the first point of contact, receiving and welcoming visitors.
• Deal with all enquiries at Visitor Reception in a professional and caring manner.
• Administer the school’s detention and registration systems. Enter behaviour records onto SIMs and provide analysis and reports as required.
• Maintain student records in the SIMs database.
• Produce all correspondence to a high standard with due regard to style, grammar, punctuation and spelling.
• Use the school’s email system and SIMS In-touch to communicate with students and parents/carers.
• Undertake general clerical duties including photocopying, electronic filing and shredding.

Support to Pastoral Team

• Liaise with Heads of Year and Pastoral Support Officers regarding behaviour management.

Other Duties

• Attend training courses, Section and Departmental meetings and Appraisal meetings at the request of the Office Team Leader or the Head of Administration.
• Undertake any other reasonable tasks as directed by the Office Team Leader or the Head of Administration.