Legal Administration Assistant

Sharpe Pritchard; Greater London; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Generous annual leave

Private medical insurance

Life assurance

Income protection

Learning & development budget

Team events

Job summary

Sharpe Pritchard is seeking a Legal Administration Assistant to support the Dispute Resolution team with professional administrative tasks. The role involves assisting fee earners, maintaining client documents, and ensuring efficient procedures within the Case Management System.

It is an in-office position with emphasis on accuracy, confidentiality, and proactive process improvement. The successful candidate will join a friendly team and enjoy a collaborative environment, with access to

Qualifications

• Excellent IT skills including Outlook, Word, Excel, Powerpoint.
• Confidence and ability to learn other technology and systems.
• Excellent administration ability.
• Excellent organisational ability.
• Interest in working in a legal environment.
• Knowledge of legal terminology.

Responsibilities

• Own the Know Your Client (KYC) process and prepare initial client documents.
• Support general team administration and maintain organograms/biographies.
• Manage Fee Earner admin including expenses, diary, and holidays.
• Process documents when visiting courthouses and offices.
• Produce digital documents and format packs for matters.
• Assist with case progression and legal research under supervision.
• Maintain high standards of client care and confidentiality.

Skills

Outlook

Word

Excel

Powerpoint

Administration

Education

Experience in legal environment

Tools

Case Management Software

Job description

Location: On site / Farringdon, London, UK
Job type: Permanent / Full-time
Sector and subsector:Business Operations | Legal
Salary:Competitive salary

Description

Due to continued expansion, we are delighted to be recruiting for a Legal Administration Assistant to assist our Dispute Resolution team.In conjunction with the team’s PA the successful applicant will be providing high quality professional administrative support for fee earners across the team. The successful candidate will actively seek to improve processes, anticipating the needs of those requiring assistance and facilitating flexible and efficient administrative support.

In return you will have the opportunity to join a thriving, growing firm with a friendly, supportive and collegiate team atmosphere where work life balance is respected and encouraged.

Our office is within easy access of Kings Cross and Farringdon mainline stations and Chancery Lane tube.

This is an in-office role and is not suitable for hybrid working.

Main Duties & Responsibilities

• Owning the Know Your Client (KYC) process.This will include: matter opening, preparing initial client documents, ensuring that the necessary Anti-Money Laundering documentation is gathered and filed on the Case Management Software, preparing and sending the standard client care letters and terms of business
• Supporting general team administration including ensuring organograms and biographies are up to date and assisting with the organisation of team events or initiatives
• Managing Fee Earner admin including processing expenses, diary management, holiday tracker and other similar admin
• Attending the Post Office, Court buildings, and Barristers Chambers within the vicinity of the office to deliver documents and assist fee earners as and when required
• Digital document production including composite documents and formatting
• Preparing packs of hard copy documentation and assisting with bundling of documentation if dedicated Paralegal support is unavailable
• Be capable of operating all functions of the photocopiers and scanners including clearing jams and replacing the toner
• Assisting fee earners (under supervision) with progressing their case load, including preparing routine correspondence for review, undertaking merits assessments, liaising with client officers and counsel, legal research, proof reading documents, and attending court hearings to take notes and assist counsel
• Exercising high standards of client care in a professional and pleasant manner at all times, and ensuring the confidentiality and security of all of the firm’s and client documentation and information
• Assisting with project management such as updating trackers, maintaining client correspondence and managing internal allocations of work
• Helping to process large volume transactions including completing document reviews and redactions on large client documents if required
• Assisting with webinar set up including invite preparation, fee earner organisation, material preparation and assisting with hosting as and when required
• Assisting with the preparation and set up for podcasts as and when required
• Liaising with the marketing team to help organise events and offer support where needed
• Assisting with client reporting commitments including WIP updates
• Completion of new supplier forms including obtaining the necessary verbal approval for new bank details
• Confirmation of bank details with clients and third parties to ensure that client payments are prepared and processed appropriately
• Ensuring that at the end of a matter files are closed and readied for archiving on a monthly basis
• Attending WIP (Work in Progress) meetings, checking bills for accuracy and proactively chasing unpaid debts (in partnership with the Finance team)
• Establish and maintain effective and accurate filing systems as required (hard copy and electronic)
• Assisting FoH team as and when required to include booking meetings, preparing lunch forms, attendee notifications and assisting with set up to ensure professional client meeting practices on behalf of the fee earner and enhancing client relationships
• Supporting the Head of Business Operations with office administrative support as required

This list of duties is not exhaustive and we expect it will evolve over time.

Required Knowledge, Qualifications, Skills and Experience

• Excellent IT skills including Outlook, Word, Excel, Powerpoint
• Confidence and ability to learn other technology and systems
• Confidence to solve problems or seek assistance when issues arise
• Excellent administration ability
• Excellent organisational ability
• Interest in working in a legal environment
• Knowledge and understanding of legal terminology
• Experience of public and local authority sector
• Well organised and able to manage multiple, time sensitive tasks
• Strong attention to detail
• Team player, reliable and works efficiently at pace
• Ability to work under pressure
• Proactive with a flexible “can do” attitude
• Ability to work independently or as part of a team
• Effective and diplomatic communication skills
• Ability to foster and develop constructive relationships and manage the expectations of key stakeholders
• Professional and discrete
• Client service focused

What you will be getting in return

A generous bonus scheme is on offer alongside a competitive salary. You will gain professional development with a structured path to advancing your career. We provide a generous benefits package that includes but is not limited to:

• Generous annual leave, starting at 28 days leave per annum (two days of which must be taken at Christmas on dates decided by the firm)
• Private Medical Insurance
• Life assurance
• Income protection
• Health and wellbeing app
• Individual learning and development and business development budgets

Regular team events including:

• Social committee events throughout the year
• Monthly all staff lunches

We are committed to diversity and inclusion and welcome applications from all sections of the community irrespective of race or racial group, sex, sexual orientation, religion or belief, age or disability.

We make reasonable adjustments within the recruitment process and upon joining the firm, in accordance with the Equality Act 2010.