Administration Assistant

The-Orders-of-St-Johns-Care-Trust; Newark on Trent; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

28 days holiday (including Bank Hollid

Free DBS

Employee Assistance Programme

Refer a Friend scheme up to £1000

Blue Light Card and My Rewards

Job summary

Orders of St. John Care Trust in Newark is seeking an Administration Assistant to support the Home Manager at Kings Court, Newark. The role covers reception, administrative and basic finance tasks; you’ll be the first point of contact for visitors and ensure infection control rules are followed.

You will coordinate testing requirements, organise couriers and assist with organising home events and activities, contributing to a welcoming and efficient environment for residents, families and staff.

Qualifications

• Experience in administrative or reception roles.
• Confident using Microsoft Office.
• Experience handling cash and keeping reports up to date.
• GCSE Maths and English level required.
• Comfortable in an elderly care setting and relating to residents.

Responsibilities

• Provide reception, administrative and basic finance support to the Home Manager.
• Be the first point of contact for visitors and ensure infection control rules are followed.
• Coordinate testing requirements and organise couriers.
• Assist with planning and managing events in the home.

Skills

Reception duties

Microsoft Office

Cash handling

Communication skills

Education

GCSE Maths & English

Job description

We’re one of the largest not for profit care provider in the UK, specialising in providing high quality, person-centred care for older people, in care homes and extra care housing nationwide.

At OSJCT we care about our residents and we care about each other. That means you’ll enjoy great career development working for an expanding organisation. Because we’re a not for profit trust, we invest every penny we make in the people who live in our homes and the people who work here too. This means better quality care and lovely homes for our residents, along with competitive wages and great training and development for our people.

We provide outstanding care, working closely with leading experts on dementia and elderly care. And we’re currently modernising our portfolio of care homes – refurbishing our existing homes and moving into new, inspiring, contemporary care homes too.

As we expand nationwide, we need more people with the right mix of skills, passion and ambition to help us grow even more.

Administration Assistant

Location: Kings Court, Newark

Contracted Hours: 20 a week

ABOUT THE ROLE

You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, you’ll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.

Our homes are fun, so you’ll also assist with the planning and management of events that take place in the home, including celebrating residents’ milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator.

In joining us, you’ll also become part of our extended family. You’ll work alongside other team members who are passionate about providing a safe environment, as well as warmth and kindness to all those who live and work in our homes.

AND IN RETURN

The Trust is a great place to work; we’ve been providing care for almost 1,000 years and we’re currently the second largest not-for-profit provider in the UK. Not-for-profit means that we reinvest every penny we make into our residents, colleagues and the care homes we live and work in. Therefore, we offer a great range of benefits, including a competitive salary, training and development. Alongside keeping our colleagues safe with PPE and daily testing

Here are some of the other benefits you’ll enjoy as a valued member of our team:

• 28 days holiday (including Bank Holidays)
• Free DBS
• Access to our Employee Assistance Programme
• Refer a Friend scheme rewarding you up to £1000 for every recommendation you make who successfully starts working for us
• Blue Light Card and “My Rewards” programme, offering you discounts on shopping, days out, restaurants and much more

ABOUT YOU

You will have previous experience from an administrative or reception job and confident using Microsoft Office. In addition, you’ll have experience of handling cash and keeping reports up to date. Ideally you will have your Maths and English to GCSE level. But most importantly you will be c omfortable in an elderly care setting, able to relate to our residents in a caring and sensitive manner.

This is a busy and varied role, so you’ll need to be efficient and organised and happy to use your initiative to ensure all tasks are completed in a timely manner. And as the first person who many of our visitors will speak to or see, you will have excellent communication and interpersonal skills.