Administration Assistant

The East Manchester Academy; Manchester; On-site; GBP 21,000 - 26,000; Full time

Job summary

The East Manchester Academy is seeking a Reprographics and Administration Assistant to support the daily operations of the school. You will produce professional reprographics, manage display materials, and assist with administrative tasks across reception, records and events.

You will work with Microsoft 365, handle enquires from staff, students and parents, and maintain confidential information with discretion.

Qualifications

• Produces professional reprographics and manages display materials.
• Supports administrative tasks across reception, records and events.
• Provides high-quality customer service to staff, students and visitors.
• Handles confidential information with discretion and maintains systems.

Responsibilities

• Produce printed and digital reprographics for staff and learners.
• Manage display materials and learning resources across the Academy.
• Provide reception and administrative support with excellent service.
• Assist with events, visits and maintaining accurate records.
• Support school administrative systems and SIMS/Arbor if required.

Job description

Contract Type: Permanent
Working Hours: Full Time, 35 hours per week
Number of positions: 1
Start Date: 4th January 2027
Salary: £23,460 per annum

As our Reprographics and Administration Assistant, you will play a key role in supporting the smooth day-to-day running of the Academy.

You will provide a high-quality reprographics service, producing professional printed and digital resources for staff, managing display materials, and helping to create an engaging learning environment across the school.

Alongside reprographics responsibilities, you will provide administrative and reception support, acting as a welcoming first point of contact for visitors, staff, students and parents while ensuring excellent customer service at all times.

This is a varied and rewarding role where no two days are the same. You will work closely with colleagues across the Academy, supporting events, maintaining accurate records, assisting with educational visits and helping to ensure administrative systems operate efficiently.

The successful candidate will join a collaborative team and contribute positively to the Academy's vision, values and commitment to providing an outstanding experience for students, staff and the wider community.

You will be an organised and enthusiastic administrator with excellent attention to detail and a commitment to delivering high standards of work. Confident in using Microsoft 365 applications and office equipment, you will have experience working in an administrative or customer-focused environment and be able to manage competing priorities effectively.

With strong communication skills and a professional, approachable manner, you will enjoy supporting a wide range of people and building positive working relationships.

You will be a flexible team player who can work independently, use initiative and maintain confidentiality when handling sensitive information.

Experience within a school setting, reprographics, display creation or education-based systems such as SIMS, Arbor, ParentPay or EduLink would be advantageous, although not essential.

Most importantly, you will share our commitment to safeguarding and promoting the welfare of children and young people and be passionate about contributing to a positive and supportive school environment.

We are fully committed to safeguarding and promoting the welfare of children, younger learners and vulnerable adults and we expect all staff and volunteers to share the same commitment. The above post will be subject to enhanced DBS checks, satisfactory references and will be exempt from the provisions of the Rehabilitation of Offenders Act 1974. DBS Code of Practice which can be viewed here.

This post is also subject to satisfactory references, proof of right to work in the UK in accordance with the Asylum and Immigration Act 1996 and other pre-employment checks where applicable.

We strive to create a fair and inclusive workplace that is as diverse as the communities we serve. We positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy, and maternity, race, religion or belief, sex and sexual orientation