Administration Assistant

Loughborough University; Loughborough; On-site; GBP 27,000 - 29,000; Full time

Benefits offered by this job

Time off

Hybrid working options

On-site nursery

Pension schemes

Health and wellbeing

Job summary

Loughborough University is seeking an Administration Assistant to join the Estates & Facilities Management team in a full-time, open-ended appointment. The role supports payroll processing, payroll queries, and the weekly deployment of both in-house and agency staff, requiring accuracy and discretion.

The successful candidate will have strong IT skills, high attention to detail, and a proactive approach to adapting to a dynamic campus environment.

Qualifications

• Experience with payroll reports and payroll queries.
• Ability to adapt to changing environment and maintain confidentiality.

Responsibilities

• Prepare and run payroll reports.
• Deal with general and payroll queries.
• Weekly deployment of in-house pool staff and agency staff.

Skills

Attention to detail

Accuracy

Confidentiality

Communication skills

IT skills

Job description

The University is dedicated to supporting an equitable, diverse, and inclusive environment - to create better futures, together. The diverse backgrounds, characteristics and opinions within our community are our great strength and are key to our pursuit of delivering educational excellence, enterprise, research and professional services. We welcome applications from people from diverse backgrounds and minoritized groups as they are currently under-represented within our community.

We recognise the value of a fulfilling and balanced work and personal life which promotes wellbeing. We seek to support colleagues in achieving this balance and have family-friendly policies, flexible working arrangements and many roles can be suitable for dynamic working arrangement. This includes considering applications to work on a part-time, flexible and job share basis wherever possible.

We are proud to be a Real Living Wage Employer—so much so that we go beyond the standard, providing additional supplementary payments at specific pay points to further support our employees' financial wellbeing. Further information about the Loughborough Real Living Wage Supplement can be found on our HR webpage .

Loughborough University is a UKVI Sponsor. Some individuals may require sponsorship to enable them to apply for a visa to provide them with the right to work in the UK. Please note certain roles are not eligible for sponsorship. For further information and eligibility please visit the UKVI website .

Job details

Job title Administration Assistant Job reference REQ260688 Date posted 14/09/2026 Application closing date 04/10/2026 Location Loughborough Package Administrative Services grade 4 from £27290 to £28778 per annum. Subject to annual pay award.

Job description

Estates & Facilities Management

Full Time, Open Ended

Estates & Facilities Management are the campus hospitality provider at Loughborough University providing accommodation and catering within halls and various outlets for students, staff and visitors.

We are seeking an Administration Assistant to join our Administration Team supporting the Catering, Domestic and Residential Services teams. Duties of the role include the preparation and running of payroll reports, dealing with general and payroll queries, and the weekly deployment of the in-house pool staff and agency staff.

The ideal candidate should have good attention to detail, high levels of accuracy and confidentiality, excellent communication and IT skills and posses the ability to adapt and react to a changing environment.

For informal enquires please contact Julie Bailey, Administration Officer, by email at [e-mail]

For full details please refer to the Job Description and Person Specification.

Our Benefits

• Time off - generous holiday allowance, including 14 university closure days and bank holidays, with the option to buy extra through our holiday purchase scheme
• Where you work – access to a range of fantastic facilities with plenty of green space across our 523-acre East Midlands campus, plus an exciting community at our London campus on the Queen Elizabeth Olympic Park
• Financial wellbeing – competitive pay, two excellent pension schemes, and everyday savings opportunities
• Support for you and those close to you - through our range of life event leave policies as well as access to an on-site nursery at our East Midlands campus, flexible and hybrid working options
• Health and wellbeing – discounted gym memberships and access to world-class sporting facilities, including physiotherapy, plus healthcare offers such as eyesight testing and wellbeing support
• Travel and sustainability - access to our electric vehicle and cycle-to-work schemes, as well as a variety of travel offers to support sustainable commuting

Discover more about the full range of rewards andbenefitsat Loughborough Universit