Administration Assistant

Glen Hills Primary; East Midlands; On-site; GBP 18,000 - 25,000; Full time

Job summary

Glen Hills Primary School in Leicester is seeking an Administration Assistant to join the busy school office. The role supports day-to-day administration, maintains records and handles enquiries from pupils, parents and staff.

You will work 35 hours per week across 39 weeks per year and be part of a friendly team. The ideal candidate will be well organised, detail‑oriented and capable of using ICT tools such as Outlook, Word, Excel and Office 365.

Qualifications

• Has strong administration and organisational skills.
• Communicates well with both children and adults.
• Has a good standard of literacy and numeracy.
• Pays attention to detail and takes pride in their work.
• Can manage and prioritise a busy workload.
• Is flexible, proactive and willing to learn.
• Works well as part of a team whilst also being able to use their own initiative.
• Has good ICT skills, including Microsoft Outlook, Word, Excel and Office 365.

Responsibilities

• Providing general administrative support, including photocopying, filing, emailing and processing paperwork.
• Maintaining accurate pupil and school records using computerised systems.
• Answering telephone calls and responding to enquiries from parents, visitors and staff.
• Welcoming visitors to the school and ensuring safeguarding and visitor procedures are followed.
• Opening, sorting and distributing incoming post and preparing outgoing mail.
• Supporting attendance and other school administration processes.
• Acting as a first point of contact for pupils who are unwell and liaising with parents and carers when needed.
• Supporting the ordering and storage of school supplies.
• Assisting with first aid and pupil welfare duties following appropriate training.

Skills

Organised

Communication

Attention to detail

Teamwork

ICT skills

Prioritisation

Initiative

Willing to learn

Education

Experience in school office (advantage)

Tools

SIMS

Microsoft Outlook

Word

Excel

Office 365

Job description

# Administration AssistantEmployer: Glen Hills Primary SchoolLocation: Leicester, LeicestershireContract Type: PermanentHours: Part TimeSalary: £21,539.56 (Pay award pending)Posted: 4th August 2026Expires: 24th August 2026 09:00 AMStart Date: As Soon As PossibleJob ID: 1568551Job Reference: GHADMIN* Share : LinkedIn Facebook X WhatsApp Email* Print**Role:** Administrative Assistant**Contract Type:** Permanent**Hours:** 35 hours per week, 39 weeks per year (08:15 - 15:45)**Salary:** Grade 5, Scale Point 7**Actual Salary:** £21,539.56 (Pay award pending)An exciting opportunity has become available for an Administration Assistant to join the team at Glen Hills Primary School.We are looking for someone who is organised, friendly and enjoys working with people. The successful candidate will play an important role in supporting the day to day running of our busy school office and helping to create a positive experience for pupils, parents, staff and visitors.No two days are the same in a primary school office, so we're looking for someone who can remain calm under pressure, manage a varied workload and work well as part of a team.The role will include:* Providing general administrative support, including photocopying, filing, emailing and processing paperwork.* Maintaining accurate pupil and school records using computerised systems.* Answering telephone calls and responding to enquiries from parents, visitors and staff.* Welcoming visitors to the school and ensuring safeguarding and visitor procedures are followed.* Opening, sorting and distributing incoming post and preparing outgoing mail.* Supporting attendance and other school administration processes.* Acting as a first point of contact for pupils who are unwell and liaising with parents and carers when needed.* Supporting the ordering and storage of school supplies.* Assisting with first aid and pupil welfare duties following appropriate training.We are looking for someone who:* Has strong administration and organisational skills.* Communicates well with both children and adults.* Has a good standard of literacy and numeracy.* Pays attention to detail and takes pride in their work.* Can manage and prioritise a busy workload.* Is flexible, proactive and willing to learn.* Works well as part of a team whilst also being able to use their own initiative.* Has good ICT skills, including Microsoft Outlook, Word, Excel and Office 365.Previous experience of working in a school office would be an advantage, but we would also welcome applications from candidates with relevant administration experience gained in other busy office environments. Experience of SIMS would be helpful, although training can be provided.**Key Dates****Closing Date:** Monday 24 August 2026**Interview Dates:** Thursday 27 August 2026 and Tuesday 1 September 2026If you would like an informal discussion about the role or a tour of the school, please contact Alfie Costello, School Business Manager, at office @Glen-hills.leics.sch.uk### AttachmentsEx-Offenders PolicyGuidance Notes Updated March 24Privacy Notice - WorkforceSafeguarding and Child Protection PolicyGH Grade 5 Admin Assistant### Safeguarding Statement:Glen Hills Primary School is strongly committed to safeguarding and promoting the welfare of children and young people. References will be sought for all short-listed candidates and the successful candidate will be required to undertake an enhanced DBS disclosure and other employment checks. References will be requested immediately for short listed candidates. Applicants will be checked against the prohibited list and asked to complete a childcare disqualification form.