Administration Assistant

Scottish Ambulance Service; Dundee; On-site; GBP 40,000 - 60,000; Part time

Job summary

A healthcare organization is seeking an enthusiastic Administrator for their Dundee station. This permanent role requires administrative, secretarial, and payroll support, with strong organizational and communication skills. The candidate must have experience, a relevant NVQ Level 3 qualification, and be familiar with Microsoft applications. The position is office-based for 20 hours per week, Monday to Friday, and may involve handling sensitive information while ensuring compliance with data protection regulations.

Qualifications

• Experience in providing high-quality administrative support services.
• Flexibility in approach with planning and organizational skills.
• Ability to work as part of a team and on own initiative.

Responsibilities

• Provide comprehensive administrative, secretarial, and payroll support.
• Communicate with internal departments and external agencies.
• Deal with sensitive information and comply with the Data Protection Act.

Skills

Excellent communication skills

Minute taking skills

Organizational skills

Ability to work under pressure

Touch typing (35 wpm)

Computer literacy

Education

NVQ Level 3 qualification or equivalent

Tools

Microsoft applications

Databases

Job description

We are currently recruiting for an enthusiastic and motivated Administrator based within our East Region at Dundee Ambulance Station, 76 West School Road, Dundee, DD3 8QP

You will be required to provide a comprehensive level of administrative, secretarial and payroll support to the Region, which will include communication with both internal departments and external agencies.

In addition to excellent communication and interpersonal skills, you must have a wide range of administration / clerical experience including accurate and efficient minute taking skills and have the ability to work to a high standard both as part of a team and on your own initiative. You must possess excellent planning and organisational skills, be flexible in your approach and have the ability to work under pressure to meet deadlines. Accurate touch typing skills, with a minimum of 35 wpm, are essential to this role.

You must be computer literate and familiar with Microsoft applications and databases. You will be required, on occasions, to deal with sensitive information and therefore the post holder will require to have awareness of the Data Protection Act and a high degree of professional integrity. Candidates should possess a relevant NVQ Level 3 qualification (or equivalent) or be able to demonstrate experience in providing high quality administrative support services in a busy office environment.

This a permanent office-based role, 20hrs per week (Monday to Friday).

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit : Disclosure Scotland Changes.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.