Administration Assistant

Coventry City Council; Coventry; On-site; GBP 21,000 - 26,000; Full time

Job summary

Coventry City Council’s Longford Park Primary School seeks an administration assistant (Grade 3) to support the School Business Manager and office team. You will undertake reception duties, manage attendance data, handle post and queries, and assist with reports for the head teacher.

The successful candidate will be familiar with Microsoft Office and Excel, presenting a confident, articulate approach and a proactive attitude in a thriving educational setting.

Qualifications

• Familiar with Microsoft Office and Excel.
• Confident, well presented and articulate with strong administrative support.

Responsibilities

• Undertake reception duties
• Help create a welcoming atmosphere
• Deal with visitors and issue passes
• Manage attendance and reporting for the head teacher
• Organise school dinners and provide numbers to the kitchen
• Provide information to parents and others
• Be a point of contact for pupils needing help
• Deal with post and telephone enquiries
• Filing and generating standard letters
• Distribute documents and materials within the school
• Take payments for visits, clubs and activities
• Maintain pupil and staff data in the school system
• Record attendance and manage admissions/leavers
• Assist with statutory returns
• Assist with visits to the school and pupil welfare
• Attend meetings and other admin duties

Skills

Reception duties

Organisational skills

Communication

Teamwork

Tools

Microsoft Office

Excel

Job description

In your role you will be working to support the School Business Manager along with the office team on a day-to-day basis and will include some of the following duties:

• Undertake reception duties
• Help to create a pleasant welcoming atmosphere
• Deal with visitors to the school, issue visitor passes and notify person they have come to see.
• Manage school absence & attendance, including producing reporting for the head teacher
• Organise school dinners daily, providing numbers and necessary information to the kitchen.
• Give information and guidance to parents and others as appropriate.
• Be a point of contact for pupils requiring help and support, referring them on as appropriate.
• Deal with incoming and outgoing post, e.g. sort and distribute, ensuring urgent post is sent.
• Deal with telephone enquiries, taking messages and passing on for dealing with as appropriate.
• Filing, e.g. personnel documents etc.
• Generate standard letters - amend with up-to-date information e.g. letters to parents re events in school.
• Produce documents from drafts, e.g. from teachers and the headteacher.
• Distribute documents and materials within the school.
• Take payments for school visits, clubs and other planned activities

Records

• Maintain pupil and staff data on the school's management system, as instructed by the School Business Manager
• Record and maintain attendance data and complete records for admissions and leavers
• Maintain records, files and databases, update, retrieve information and collate reports under direction
• Assist in completing statutory returns

Other

• Assist with making arrangements for visits to the school
• Assist with pupil welfare, liaising with parents
• Attend and participate in relevant meetings as required
• Any other administration/ office duties that fall within the scope of a Grade 3 administration post

The successful candidate will be familiar with Microsoft IT packages and Excel. In addition, you will also be a confident, well presented and articulate individual looking to provide excellent administration support within this outstanding educational setting.

Longford Park Primary School is a one-form entry school for children aged 3 -11 years old. We are an accredited Thrive school and have a recognised Learning Outside the Classroom (LoTC) silver award. Our staff have a passion to support our children and their families. Longford Park School empowers the children to become confident, resilient, and articulate young people who aspire to be the best version of themselves. We offer a calm, respectful and nurturing atmosphere and set high standards of respect, courtesy, hard work and achievement for all children and adults.