Administration Assistant

The Orders of St John Care Trust; Aylesbury; On-site; GBP 17,000 - 23,000; Part time

Benefits offered by this job

28 days holiday

Workplace pension

Free DBS

Employee Assistance Programme

Refer a Friend

Blue Light Card

My Rewards program

Job summary

The Orders of St John Care Trust in Lewin House, Aylesbury is seeking an Administration Assistant who will support the Home Manager with reception, administrative and basic finance tasks to keep the home running smoothly.

You’ll be the first point of contact for visitors, demonstrate a professional and welcoming manner, manage infection control and testing requirements, coordinate couriers and related admin.

Qualifications

• You’ll have previous administrative or reception experience.
• You’ll be confident using Microsoft Office and handling cash.
• You’ll have GCSE-level Maths and English preferred.
• You’ll communicate clearly and sensitively with residents and visitors.

Responsibilities

• Provide reception, administrative and basic finance support to the Home Manager.
• Be the first point of contact for visitors and ensure infection control rules are followed.
• Coordinate testing requirements and arrange couriers and related tasks.
• Assist with planning and managing events for residents and staff.

Skills

Administrative experience

Reception experience

Microsoft Office

Cash handling

Reports handling

Education

GCSE Maths and English

Job description

Administration Assistant

Location: Lewin House, Aylesbury - HP19 9HP

Pay rate: £12.97

Contracted Hours: 30

ABOUT THE ROLE

You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, you’ll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.

Our homes are fun, so you’ll also assist with the planning and management of events that take place in the home, including celebrating residents’ milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator.

In joining us, you’ll also become part of our extended family. You’ll work alongside other team members who are passionate about providing a safe environment, as well as warmth and kindness to all those who live and work in our homes.

Lewin House is a modern and spacious care home with 70 individual rooms positioned across four wings and plenty of otherfacilities. Our nursing home in Aylesbury was designed for the effective delivery of nursing care, with a specialist nursing unit located in each wing. There is plenty of communal and outdoor space, so everyone can get involved in the varied and stimulating programme of activities on offer. To make our residents feel at home,personal itemscan be brought along and added to individual rooms.

AND IN RETURN

The Trust is a great place to work; we’ve been providing care for almost 1,000 years and we’re currently the second largest not-for-profit provider in the UK. Not-for-profit means that we reinvest every penny we make into our residents, colleagues and the care homes we live and work in. Therefore, we offer a great range of benefits, including a competitive salary, training and development. Alongside keeping our colleagues safe with PPE and daily testing

Here are some of the other benefits you’ll enjoy as a valued member of our team:

• 28 days holiday (including Bank Holidays)
• A workplace pension
• Free DBS
• Access to our Employee Assistance Programme
• Refer a Friend scheme rewarding you up to £1000 for every recommendation you make who successfully starts working for us
• Blue Light Card and “My Rewards” programme, offering you discounts on shopping, days out, restaurants and much more

ABOUT YOU

You will have previous experience from an administrative or reception job and confident using Microsoft Office. In addition, you’ll have experience of handling cash and keeping reports up to date. Ideally you will have your Maths and English to GCSE level. But most importantly you will be comfortable in an elderly care setting, able to relate to our residents in a caring and sensitive manner.

This is a busy and varied role, so you’ll need to be efficient and organised and happy to use your initiative to ensure all tasks are completed in a timely manner. And as the first person who many of our visitors will speak to or see, you will have excellent communication and interpersonal skills.