Administration Apprentice

Peta Ltd; Waterlooville; On-site; GBP 12,000 - 18,000; Full time

Benefits offered by this job

Free parking

Christmas eve off

Lunch for staff meetings

Job summary

Bayliss Ware Ltd. is offering an Administration Apprentice role in the UK to gain hands-on experience across client services, business administration, and financial processes while completing a Level 3 Business Administrator Apprenticeship.

You will work with experienced professionals and develop skills in data management, communication, and accounting support over a 15-month program at the PETA training centre in Cosham, with coaching visits every 6–8 weeks.

Qualifications

• GCSEs in maths and English with at least a grade C/4 or equivalent.
• Strong attention to detail, basic numerical confidence, good organisational skills, and a willingness to learn.
• Mindset: reliable, professional, discreet with confidential information.

Responsibilities

• Client & Practice Management: Update and maintain CRM, set up new client files, and handle onboarding docs.
• Document & Data Processing: Input invoices, receipts, and financial data into accounting systems; manage documents.
• Communication & Front‑of‑House: Answer calls, greet visitors, manage post and emails.
• Administrative Support: Assist with filing, scanning, reports, and meeting prep; chase year-end records.
• Compliance & Confidentiality: Handle sensitive data in line with GDPR.

Skills

Attention to detail

Numerical confidence

Organisational skills

Willingness to learn

Education

GCSEs in maths and English (grade C/4)

Tools

CRM software

Job description

About The Role

Are you organised, motivated, and eager to build valuable workplace skills while earning and learning? We have an exciting opportunity for an Administration Apprentice to join a friendly and professional accountancy practice, where you'll gain hands‑on experience supporting client services, business administration, and financial processes.

Working alongside experienced professionals, you'll develop skills in business administration, customer communication, data management, and accounting support while completing your Level 3 Business Administrator Apprenticeship. This is a fantastic opportunity for someone looking to start a long‑term career in business, finance, or accountancy, gaining industry‑recognised qualifications and real workplace experience from day one.

Training to be provided:

Level 3 Business Administrator Apprenticeship Standard. You will complete a 15‑month apprenticeship which includes 14 days at the PETA training centre in Cosham. You will be supported every 6‑8 weeks with visits from your PETA Learning & Development Coach.

About the role:

The Administration Apprentice will be responsible for the following duties:

• Client & Practice Management: Update and maintain practice management CRM software, set up new client files, and handle onboarding documentation including Letters of Engagement and AML procedures
• Document & Data Processing: Dealing with preparation and submission of Confirmation Statements to Companies House. Accurately input purchase/sales invoices, receipts, and financial data into the firm's accounting systems. Organising storeroom
• Communication & Front‑of‑House: Answer incoming telephone calls, greet office visitors, and manage general incoming/outgoing post and emails
• Administrative Support: Assist accountants and bookkeepers with filing, scanning, report generation, and meeting preparation. Chase year end records and organising return of paper records to clients. Maintain and monitor deadline list
• Compliance & Confidentiality: Handle sensitive financial and personal client data strictly in line with company procedures and GDPR standards

What are the career prospects at Bayliss Ware Ltd?

There is the potential for a full‑time permanent position to be offered to the suitable and successful candidate upon completion of the apprenticeship.

Essential criteria:

It is essential that the Administration Apprentice has the following skills and personal qualities:

• GCSEs in maths and English with at least a grade C/4 or equivalent
• Skills: Strong attention to detail, basic numerical confidence, good organisational skills, and a willingness to learn
• Mindset: Reliable, professional, discrete with confidential information, and eager to build a long‑term career in accountancy or finance

About Us

The practice was founded in 1996 by Directors, Perry Bayliss and Dennis Ware. Having come from a national practice background, the Directors set out with the intention of operating national practice standards in customer care and advice in an approachable and personal environment. In addition to the directors, Bayliss Ware has a young and talented team. Among our staff are qualified and part qualified members of the Association of Chartered Certified Accountants and Association of Accounting Technicians.

Company Benefits:

• Free parking
• Christmas eve off
• Lunch for staff meetings