Administration and Operations Assistant (Boys Academy)

BH Management Services LLC; Heath; On-site; GBP 27,000 - 33,000; Full time

Job summary

Aston Villa Football Club is seeking an Administration and Operations Assistant to support the Boys Academy with administrative and operational tasks at Bodymoor Heath Training Ground. The role involves coordinating the games programme up to U18, managing travel, and ensuring efficient delivery of programmes in line with club standards.

The candidate should have prior admin experience in elite football, strong MS Office skills, and a valid UK driving licence.

Qualifications

• Experience in an administrative role within elite football environment.
• Excellent Microsoft Office skills and strong organisational ability.
• Full UK driving licence with access to a vehicle.
• Ability to multi-task in a fast-paced setting with discretion.

Responsibilities

• Coordinate the Academy games programme up to U18.
• Manage travel and logistics for domestic and international tours.
• Process expense claims and book travel for staff.
• Record minutes at key meetings and support colleagues during leave.
• Represent the Boys Academy at internal stakeholder meetings.

Job description

Department: Football Division - Boys Academy Education and Administration Team

Hours of Work: Full Time, 35 hours per week (with availability to work flexibly as and when required including evenings, weekends and matchdays)

Contract Type: Permanent

Salary: Up to £30,000 per annum depending on experience

Location: Bodymoor Heath Training Ground

Closing Date: Sunday 4 October 2026

The Department

Our Boys Academy Department has been awarded the prestigious category one status accolade, demonstrating that we provide the highest level of quality coaching, education, training, and facilities for our youth football provision.

To support our ambitious plans for nurturing, encouraging and developing talent at this level, we have an exciting opportunity for Administration and Operations Assistant to join the team.

The Role

This is a pivotal role to our Boys Academy which will provide comprehensive administrative and operational support across several departments, helping to ensure the efficient delivery of our football programme and the highest standards of player care. Working within a fast-paced, high-performance environment, you will play an integral part in co-ordinating the Academy games programme up to our U18 squad, supporting domestic and international tours and tournaments, managing travel and logistics, and maintaining strong relationships with staff, players, parents and external stakeholders. You will ultimately ensure our programmes are delivered professionally, efficiently and in line with Premier League, UEFA and Club standards.

You will also contribute and support wider Boys Academy operations by processing expense claims, booking travel for staff, recording minutes at key multi-disciplinary meetings, supporting colleagues during periods of leave, and representing the Boys Academy at internal stakeholder meetings across the Club as and when required.

For further information about the Role, please see the Role Profile

The Person

This is an opportunity to be at the heart of an elite youth football environment where your role will directly shape the operation and experience of our Boys Academy for our players, parents and staff. We are looking for someone with previous experience in an administrative or similar role within an elite football environment, ideally within a Category 1,2 or 3 Academy within an operations/administration department.

You will bring a proven track record in an administrative role and be highly proficient in using Microsoft Office. You will need to be organised with the ability to multi-task and prioritise in a fast-paced environment with exceptional attention to detail, accuracy and discretion.

Communication, both written and verbal, will be a key element of this role - you will need to be able to build positive, proactive relationships across all our stakeholders including players, parents and members of our multi-disciplinary team.

You must hold a full UK driving licence with access to a vehicle to travel between our Club sites; Villa Park, London Office and Bodymoor Heath Training Ground.

Why Join Us?

There has never been a better time to join Aston Villa Football Club. Our drive to succeed is visible on the global stage, we are building a family ethos and culture to be proud of, and realising our ambitious plans for the expansion and improvement of our world-class facilities. If you are already excited by this challenge and want to play your part in our historic Club, then you'll be pleased to hear about our amazing staff benefits you'll receive whilst working for us! See our Staff Benefits booklet to find out more.

Right to Close Vacancy Posting Early

The Club reserves the right to close any advertised vacancies earlier than the advertised closing date if sufficient applications have been received.

Equality Statement

Aston Villa Football Club celebrates the diversity of its Club and embrace equal opportunities for all.

We welcome applications from all candidates regardless of age, race, disability, gender reassignment, pregnancy and maternity, sexual orientation, marriage and civil partnership, sex and religion or belief.

Safeguarding Statement

Aston Villa Football Club is fully committed to safeguarding children and adults at risk across our Club. As such, we adhere to Safer Recruitment processes and for some roles a satisfactory enhanced disclosure via the Disclosure & Barring Service may be required prior to starting in a role at the Club.

For more information, please see Aston Villa Football Club | The official club website | AVFC - Safeguarding